Interim Human Resources Manager
Job Details
Experienced
Headquarters - Alameda, CA
Full Time
Not Specified
$85,000.00 - $119,000.00 Salary/year
Day
Human Resources
What you will be doing:

First 5 Alameda County (F5AC)’s vision is that every child in Alameda County will have optimal health, development, and well-being to reach his or her greatest potential. Our primary goals are to ensure that children are ready for kindergarten-third grade success and are free from abuse and neglect. Please see our website: www.first5alameda.org for our Strategic Plan and reports on the impact of our work. 

Join our amazing mission-driven team that in partnership with the community, supports a county-wide continuous prevention and early intervention system that promotes optimal health and development, narrows disparities, and improves the lives of children 0 to 5 and their families.

This is an interim role for maternity cover for approximately six months.

What you will be doing:

As our Interim Human Resources Administrator, you provide operational and procedural support to our HR department

  • Plans and administrates employee health and welfare benefits program 

  • Tracks and analyzes benefits programs, trends and costs; researches and recommends changes to F5AC benefits program 

  • Manages annual insurance renewals and the employee benefits enrollment process, including communicating benefit changes and providing navigation support to employees  

  • Researches, recommends, develops and/or modifies human resource (HR) systems, policies, and procedures, ensuring compliance with applicable laws and the enhancement of Agency operations 

  • Reviews and recommends revisions to HR policies and compensation guidelines, presents revisions to the Commission 

  • Communicates employee policies and procedures to management and staff 

  • Provides training and support to F5AC supervisors to ensure compliance with HR policies and procedures 

  • Designs and oversees systems to maintain HR files, information, and records 

  • Provides advice, consultation, and coaching to agency leadership and supervisors to effectively resolve employee relations, performance, and/or discipline issues 

  • Receives and resolves employee complaints, conducts investigations as needed 

  • Conducts workforce planning for agency 

  • Analyzes and recommends staffing structure/positions to support strategic plan and/or program needs, including performing various staffing cost analyses 

  • Performs job analyses, develops and maintains job descriptions 

  • Plans and manages employee recruitment and selection, conducts job offers, and designs and administers the new employee orientation process 

  • Plans and conducts employment terminations, including voluntary and involuntary terminations and reduction in force (RIF) actions 

  • Ensures exit interviews, paperwork, and COBRA notifications are completed 

  • Designs and provides outplacement services in the event of a RIF 

  • Plans and administers Workers Comp and oversees and/or files claims as needed and ensures documentation and records are maintained.

  • Administers the performance review process including training processing pay adjustments 

  • Collaborates with finance and payroll staff to ensure timely and accurate translation of benefits and salary changes, and resolves related payroll issues 

  • Consults with outside legal counsel as needed on policy or employment issues 

  • Serves as the Injury and Illness Prevention Program (IIPP) Administrator 

  • Maintains and synthesizes information, data, and records to evaluate and report on the effectiveness of current HR programs and practices, and utilizes this information to inform and recommend modifications and/or new development 

  • Analyzes changes in relevant best practices, laws, regulations, or policies; evaluates the impact on agency policies or practices, and drafts and recommends appropriate changes 

  • Participates in the Agency’s strategic planning process, including providing recommendations and input on agency operations, budget, and staffing 

  • Supervises an HR Analyst and a Human Resources Administrative Associate 

What you need to succeed:

Knowledge of:  

  • Human resources principles, practices, and strategies 

  • Management functions and organizational analysis and development 

  • Federal, state, and local laws, rules, and regulations applicable to HR 

  • Public administration and administrative analysis, including research and report preparation techniques 

  • Budget creation, monitoring and management, and financial recordkeeping procedures 

  • The Microsoft Office Suite, and the use of the internet for research 

  • Principles and practices of supervision 

Ability to: 

  • Establish and maintain effective, collaborative working relationships with a wide range of professionals and para-professionals including but not limited to F5AC staff 

  • Demonstrate experience and leadership in building strong organizations, including providing coaching, consultation, and guidance for supervisors and managers 

  • Contribute to strategic and organizational level planning 

  • Work collaboratively as part of a team, plan and contribute to group meetings effectively, and demonstrate a strong customer service orientation 

  • Plan, implement, and evaluate various administrative policies and procedures, including utilizing and applying data to identify and resolve organizational-level and operational issues 

  • Demonstrate cultural awareness and sensitivity, creating and implementing various programs and strategies that reflect the agency’s commitment to diversity 

  • Plan and organize work to ensure goals are achieved 

  • Effectively supervise and provide leadership to professional and administrative staff 

  • Analyze, develop, and monitor budgets and operational expenditures 

  • Develop and provide trainings and presentations to diverse audiences 

  • Work with and safeguard confidential information 

  • Define and address complex problems requiring the analysis of multiple variables or situations; collect, synthesize, and analyze information; consider alternatives, and draw valid conclusions 

  • Exercise sound judgment within broadly defined practices and procedures to create and select appropriate strategies, and make and carry out effective decisions 

  • Communicate clearly and effectively, orally and in writing, to staff, the Commission, partners, and the public 

  • Read, analyze, and interpret common professional publications, policy documents, financial reports, and related business documents and information 

  • Meet attendance requirements of the position, be punctual and timely in meeting all requirements for work performance 

  • Adapt, with minimal or no advance notice, to changes in agency operations and work assignments or procedures 

 

Education & Experience  

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:  

  • Bachelor’s degree and a minimum five years full-time progressively responsible experience in Human Resources administration in a public or private organization; with at least one year of supervisory experience  

  • Associates degree or Equivalent of two years of college (90 quarter units or 60 semester units) from an accredited college or university and a minimum seven years full-time progressively responsible experience in a public or private organization  

  • A minimum of nine years of full-time progressively responsible experience in Human Resources in a public or private organization with at least 1 year of supervisory experience  

Other 

  • Senior Professional in Human Resources (SPHR) or Professional in Human Resources (PHR) certification preferred. 

 

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