Payroll Clerk
Job Details
Madison - Windsor, WI

Job Summary

The Payroll Clerk is primarily responsible for preparing and processing payroll and benefits to ensure staff receive on-time paychecks. The Payroll Clerk will audit and verify all time keeping records of employees’ hours worked as well as any deductions or withholdings required to comply with state and federal law. The Payroll Clerk is expected to work cross-departmentally.

Primary Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Process semi-monthly and bi-weekly payrolls  
  • Review timecards, calculate payroll hours, commissions, adjustments and enter it in system 
  • Maintain payroll records 
  • Reply to garnishments received from various agencies, update Paycom accordingly 
  • Resolve issues/respond to inquiries related to payroll or benefits 
  • Prepare and submit annual forms for Insurance and Payroll (5500, OSHA report, 1095-C, ACA reporting, W-2s, etc.) 
  • Load new year in payroll system with payroll schedule 
  • Provide semi-monthly timesheet/payroll reports to client and TPA. 
  • Respond to special project reporting/requests for data analysis (production hours, PTO, FMLA, etc.) 
  • Track FMLA/LOA in Excel, meet management for bi-monthly status updates 
  • Enter FMLA/LOA into employee timecards
  • Complete any insurance verifications, unemployment claims or other items requested by employees or other agencies 
  • Register for SUI code/Workers Compensations insurance for states where CMD is not registered already.
  • Respond to unemployment claims
  • Assist with Worker Compensation claim requests/audits
  • Enters mileage and per diem for applicable staff for payroll processing
  • Act as a backup for the MBO and Financial position when needed.
  • All other duties as assigned.


Supervisory Responsibility

This position does not have any supervisory responsibilities.

Preferred Experience and/or Education

  • High School Diploma or Equivalent
  • 2 years general office experience
  • 2 years payroll or benefits administration experience preferred
  • Strong math skills and attention to detail 
  • Understanding of multiple States wage and hour laws preferred
  • Knowledge/experience with Payroll system preferred 
  • Intermediate proficiency with MS Excel 




  • Attention to Detail
  • Proactive Problem Solving
  • Customer Service
  • Professionalism
  • Confidentiality
  • Ethical Practice
  • Communication




Position Type/Expected Hours of Work

  • This position is full-time.
  • Typical workdays are Monday through Friday and the hours are flexible.

Work Environment

  • Working conditions are normal for an office environment. This role routinely uses equipment such as computers, smartphones, photocopiers, filing cabinets and scanners.     


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • While performing the duties of this job, the employee is regularly required to talk or hear. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.  Specific vision abilities required by this job include close vision and ability to adjust focus.



  • No travel is required for this position


Complete Mobile Dentistry, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics, or status as a protected veteran. In addition to federal law requirements, Complete Mobile Dentistry complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company performs work.