Development Associate, Institutional Giving
Job Details
Esperson - Houston, TX
Full Time
4 Year Degree
Nonprofit - Social Services

Job Title:                       Development Associate, Institutional Giving

Department:                   Development

Reports to:                     Director, Corporate Relations

Status:                          Permanent, Full-time, non-exempt


Summary:  This position manages stewardship fulfillment and administrative processes for the Institutional Giving team in the Houston Symphony’s Development Department


Essential Job Functions:

  • Stewardship: Provide stewardship to the Symphony’s corporate, foundation and government donors and key institutional stakeholders.  Activities include, but are not limited to:
    • Primary contact for all institutional donor ticketing needs
    • Plan and execute all aspects of institutional donor events and engagement such as pre- and post-concert receptions, dinners, meet and greets and private rehearsals and attend as needed
    • Coordinate corporate ensemble performances and attend as needed
    • Prepare and fulfill annual donor benefit packages and discount codes by August 15
    • Tracking institutional benefits and activation
    • Compilation and preparation of corporate fulfillment packets by August 15 each season
    • Create vouchers and ticket packages as needed for corporate donors and stakeholders
    • Manage logistical aspects of corporate concert buyouts including event execution in partnership with Jones Hall staff and Artistic/Operations and team
    • Manage sponsorship calendar for all institutional donors
    • Liaise with Marketing department and manage Development proofing of Symphony materials (magazine, slide shows, marquees, etc) to insure institutional donors are recognized correctly 
  • Prospect/Donor Cultivation
    • Manage a portfolio of Institutional donors and stakeholders giving from $1,000-$10,000 annually
    • Prepare proposals and reports as needed for Institutional donors
    • Create and maintain updated materials for prospect meetings and prepare packets as needed
    • Manage annual update to Houston Symphony profile on Donor Houston, BBB, and similar resources
    • Identify new corporate and foundation prospects and conduct preliminary research on potential new donors
    • Coordinate prospect mailings with direction from Director, Corporate Relations
  • Administration and Correspondence
    • Create and send institutional correspondence, including thank you letters and charitable contribution receipts
    • Manage Institutional giving budget and subscriptions
    • Maintain up-to-date Tessitura and paper files for Institutional partner records
    • Attend and report on PSC Inventory meetings and manage Institutional comps
  • Additional duties:
    • Attend performances and donor events as required
    • Act as a representative from the Development department at concerts and Houston Symphony functions
    • Perform additional duties as required by the Houston Symphony Society




  • Bachelor's degree or equivalent experience.
  • Proficient in Microsoft Office and Tessitura.
  • Experience with Desktop publishing (Publisher) preferred, along with spreadsheets, reporting and mail merge functions.
  • Professional demeanor, detail oriented with ability to work successfully in a fast-paced environment while managing multiple projects.
  • Ability to work well with others.
  • Strong organizational, administrative, and writing skills.
  • Creativity, flexibility
  • Ability to work evenings and weekends.