Editorial Project Manager
Job Details
Main Location - San Francisco, CA
Full Time
4 Year Degree
Nonprofit - Social Services


The San Francisco Symphony presented its first concerts in 1911 and today is one of the foremost orchestras in the US and the world. We have a tradition not only of performing and presenting great music, but of making music accessible to all, beginning with audiences in the Bay Area community we serve. The Symphonys Editorial Department is a vital part of this service. Our goal is to weld a relationship between our audience and the music and musicians. The Editorial Department is the primary generator of written content across the organization, including but not limited to the program book, Marketing collateral, institutional messaging, recordings, and the SFS website.

The Editorial Project Manager is primarily responsible for project management and production, with additional responsibilities in content management, archival responsibilities, and content production, in service of Revenue and Advancement division goals. This position reports to the Editorial Director, and works closely with other members of the Editorial team and the entire Revenue and Advancement division, including but not limited to, Marketing, Creative Services, Development, Volunteer Council, Public Relations and Archives teams.

Responsibilities include:

  • Project management: Responsible for guiding projects smoothly from conception to completion. Project and workflow management; routing multiple print and digital deliverables simultaneously through production; estimating task durations, facilitating resources, coordinating approvals to meet multiple competing deadlines; ensuring accuracy and timeliness of Editorial collateral. Responsible for receiving and processing copy and editing requests through the SFSs project management tool, Workfront. Primary facilitator with Playbill/our publisher and other external interests (artist managers, concert production companies, etc).
  • Production and resource optimization: Implementing and developing in-house production to support editorial and content; coordinating and helping grow Editorial projects across the organization and across mediums, including the website and on digital platforms. Serves as the Editorial point person for Cortex, our digital asset management system to accurately archive content for utilization by others in the organization. Works with Editorial team and in conjunction with Revenue and Advancement partners to follow and/or improve processes on an on-going basis.
  • Cross-department collaboration: This position is a major point of contact for communication with other departments throughout the Revenue and Advancement division and other SFS departments, working collaboratively and efficiently with other departments to forecast and execute production and proofing needs; providing timely, clear communication on status of all projects in production pipeline, and ensuring the accuracy and timeliness of public-facing SFS campaign materials (including marketing and donor acknowledgment content).
  • Methods and technology/Production duties: Familiarity with production industry landscape; responsible for maintaining Editorial content on our digital asset management program (Cortex), bound volumes, repertory lists, post-season electronic archiving; cataloguing department content archives (tracking musician and guest artist bios, logging season print and online deliverables); and submitting print orders. Serves as a system administrator for SFS project management program (Workfront) creating and maintaining custom forms, project templates, and assisting with troubleshooting requests from the entire organization.
  • Content production: Prepares content for donor concerts/events, tours/run-outs, other special events. May be asked to write artist and speaker biographies, produce copy for Playbill calendar, program pages, and orchestra/chorus rosters.


  • Three+ years project management experience, preferably in both print and online platforms, and at an arts or non-profit institution.
  • Familiarity with the latest production processes and programs as well as the industry landscape. Experience moving content into print and online deliverables. Deep knowledge of Adobe Creative Suite, MS Office 365, and digital asset management systems. Familiarity with Workfront preferred.
  • Excellent written and oral communication skills.
  • Demonstrated ability to prioritize, multi-task, and operate under extreme deadline pressures. Maintain high standards of quality in finished deliverables while meeting deadlines. Flexibility coupled with excellent time management skills.
  • Passion for and background in classical music preferred.
  • Excellent production, project management skills a must, with strong editing background preferred. Demonstrated ability to facilitate sharing content across multiple and diverse platforms.
  • Strong word processing, database, and computer knowledge/capabilities, clerical, and organizational experience.
  • Ability to work with a diverse, creative group of people in a fast-paced environment. Willingness to jump in with the team and help with ongoing work as needed.


To apply, please visit our website at www.sfsymphony.org and go to the Job Opportunities page under the About Us tab. Search for this job and click on Apply for this Position to submit your resume, cover letter, writing sample(s), and application.


The San Francisco Symphony, under Music Director Michael Tilson Thomas, is one of the countrys leading orchestras. Some 220 concerts each year reach an audience of more than 600,000, while national and international broadcasts, heard on more than 215 radio stations, reach millions more. The Symphony has its own recording label, SFS Media, and its recordings have won some of the worlds highest honors. Its multimedia initiative, Keeping Score, has reached over six million people with television and radio broadcasts, DVDs, and an interactive website. The Orchestra tours extensively throughout Europe, Asia, and the United States, and its outstanding artistic reputation enables it to attract the worlds finest guest artists and conductors to Davies Symphony Hall. More than 70,000 young people are served each year by the Symphonys numerous education programs, including its internationally renowned Youth Orchestra and Adventures in Music (AIM), which reaches every 1st through 5th grader in San Franciscos public schools. The organization is led by President Sakurako Fisher and Chief Executive Officer Mark C. Hanson.

The San Francisco Symphonys mission is to set the highest possible standard for excellence in musical performance at home and around the world; enrich, serve, and shape cultural life throughout the spectrum of Bay Area communities; and maintain financial stability and gain public recognition as a means of ensuring its ability to fulfill its mission.

The San Francisco Symphony is an Equal Opportunity Employer.