Publications Coordinator and Editor
Job Details
New York - , NY
Full Time


Coordinate, under the direction of the Deputy Director, Global Artistic Programs and AS Museum, all arts print and web published materials, for exhibitions, programs, and special events collateral; including editorial and administrative support.


  • Manage editorial consultants, including part-time and temporary editorial and design staff; responsible for recruitment, contract oversight, and payment. Maintain active bank of consultants.
  • Submit proposals for exhibition catalogues to publishers; in conjunction with Deputy Director,
  • Edit and proofread exhibition didactics, wall and label text, teacher guides, exhibition invitations, events calendar entries, press releases, catalogue texts, and other departmental texts; edit and proofread arts and culture event, program, and fundraising materials.
  • Oversee design process for all printed and digital materials, as noted above.
  • Develop and oversee printing, design, and production budgets, in conjunction with Deputy Director.
  • Manage materials for designers and publishers, and exhibition and publication timelines;
  • Manage acquisition and production of exhibition catalogue images, including supervision of part-time, temporary, and volunteer assistants; work with designers and printers to manage catalogue production;
  • Coordinate content and develop, edit, and manage production of audio tours;
  • Manage museum book inventory and distribution within Asia Society and wholesalers;
  • Oversee exhibition and collection photography and provide images and information to departments within Asia Society;
  • Manage communication with Art Resource and other image rights and reproductions, and maintenance of Museum photo archive;
  • Manage content, edit, and coordinate implementation of exhibitions websites;
  • Oversee Museums presence on and exhibition minisites, including working with CMS.

General Museum Duties

  • Performs general gallery checks and reports installation and/or maintenance problems, as needed.
  • Some lifting, including boxes up to 40 lb.
  • Other duties as assigned.


  • Masters degree in Art History, Fine Arts/Architecture, or Communications and 2-3 years experience in a Museum or Publishing position.
  • Excellent editing and writing skills and strong organizational skills.
  • Proficient in Word, Photoshop, Filemaker (or equivalent database), Excel and experience in InDesign.
  • Experience supervising and working with consultants, freelance designers, curators, authors, and editors.
  • Experience in book publication preferred.
  • Knowledge of exhibition installation and art handling, and strong knowledge of content management systems, social media, and working with web developers and designers.