Administrative Coordinator
Job Details
Experienced
Corporate Office - San Diego, CA
N/A
Full Time
High School
$18.00 - $19.00 Hourly
Negligible
Day
Admin - Clerical
Description

We are currently looking for our next Administrative Coordinator!

We are seeking an energetic professional who does not mind wearing multiple hats. This is a full-time job, 8:30am-5pm, Monday-Friday, at our San Diego office. Please read a little about us and the job at hand to see if you are a good fit!

 

At Adjoin, we:

  • Are a nonprofit dedicated to improving the lives of individuals with disabilities and Veterans.
  • Have been in action for 30 years and work tirelessly towards generating a positive impact in our communities.
  • Have ten offices from central to southern CA.
  • Are forward-thinking and person-centered.
  • Want our employees to truly be apart of our organization and love when they find their calling or even want to try out new one within.
  • Our mission: to create limitless pathways for people to belong where they live, work, learn, and play.

 

As an ideal candidate you are:

  • An individual who values people and enjoys having fun while maintaining a professional work environment.
  • Experienced in handling a wide range of administrative and executive support related tasks.
  • Able to work independently with little or no supervision.
  • Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people.
  • Excellent with communication and organizational skills.
  • Able to actively discover new ways to do the job more efficiently and takes initiative to move projects forward.
  • A process and analytically focused individual with the highest attention to detail to proactively anticipate and resolve/coordinate issues.

 

 

As the Administrative Coordinator your responsibilities can include:

  • Supporting the entire office and various departments within.
  • Making sure the office runs smoothly; this can include working on spreadsheets, supporting our C suite level positions by ordering supplies, running errands, and making sure the board has refreshments during board meetings.
  • Answering the main office/company telephone and greeting visitors.
  • Preparing, receiving, sorting, and distributing mail of varying types.
  • Ensuring internal and external filing systems are maintained.
  • Plan and coordinate administrative procedures and systems and device ways to streamline processes.
  • Preparation of agendas, documents, and scheduling of meetings for board.
  • Acting as safety coordinator for office and fleet coordinator for company.
  • Resolve problems and complete projects as they arise and are needed.
  • Coordinate, develop, complete, and distribute the Company Newsletter. 
  • Prepare media materials for distribution (i.e. copying, filing, mailing, e-mailing); associate media and marketing packets for events and meetings, as requested.
  • Maintaining office supplies inventory: monitoring levels, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies and verifying receipt of supplies.
Qualifications

SKILLS & EDUCATION REQUIREMENTS:

  • Must be 18 years of age or older.
  • Must have a High School Diploma or equivalent
  • Must have at least 3 years' experience in an administrative role, preferably in a nonprofit setting.
  • Must have advanced computer and technology skills including Microsoft Outlook, Excel, Word, PowerPoint, search engines.
  • Demonstrated ability in the area of prioritization, initiative, and strategic thinking.
  • Appropriate and professional dress is expected. 

 

WORK REQUIREMENTS: 

  • This position requires the employee to regularly stand, walk, sit, talk, and hear. They must be capable of writing, using a computer keyboard, telephone, and related office equipment. Ability to lift 10lbs. required.  
  • The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
  • The employee will experience normal office conditions with a well-lighted work area and minor noise from standard office equipment. This position requires the employee to regularly stand, walk, sit, talk, and hear.  Capable of writing, using a computer keyboard, telephone, and related office equipment.  Ability to lift 25lbs required.  This position will normally spend long periods of time in a sitting position (80% of the day). He/she may use a computer, which would involve repetitive finger, hand, and wrist motion (75% of the day) and require being able to see the computer screen (90% of the day). Other physical exertion could involve walking, climbing stairs, lifting, stretching, bending, etc.
  • Appropriate and professional dress is expected
 

OTHER REQUIREMENTS:

  • The Administrative Coordinator must be capable of traveling within and throughout the county in which services are provided a minimum of 10% of the time.
  • Adjoin does not furnish transportation or vehicles for its employees however, mileage is reimbursed. A reliable means of transportation, valid California license and insurance is required.
  • He/she/they must successfully pass a screening for illicit drug use prior to employment. 
  • He/she/they must possess a record clear from past felonious criminal activity and submit to a Department of Justice criminal activity background check.
  • Acceptable DMV record.
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