Special Projects Director
Job Details
Full Time
Day
Special Projects Director

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City. 

 

PROGRAM OVERVIEW 

The Finance Division at DOHMH has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the nation’s largest local health department. DOHMH has approximately 7,000 employees and serves the nation’s largest city of 8.8 million New Yorkers. 

 

Finance oversees policy analysis, program development, performance improvement, financial management, resource maximization, and technical assistance. Finance helps to ensure that programs and operations have the information, analysis, funding, and capacity to deliver critical services effectively and meet DOHMH’s health and racial equity objectives.

 

Finance is organized into four bureaus, which vary in size from 25 to 85 employees each. The bureaus are each led by an Assistant Commissioner. The bureaus include:

  • Bureau of the Agency Chief Contracting Officer, which procures over $1.5 billion in goods and services through 900+ contracts and 2,500+ purchase orders;
  • Bureau of Budget and Revenue, which directs the agency’s $3 billion operating budget and $350 million capital budget, and generates over $2 billion in revenue;
  • Bureau of the Controller, which administers the agency’s payroll, processes payments to 5,000+ contractors and vendors, oversees cash management, and leads fiscal closeout programs; and
  • Bureau of Finance Administration and Planning, which performs sophisticated financial analyses and reporting, manages agency contracts, coordinates financial systems, leads training, and prepares for budget hearings. 

 

POSITION OVERVIEW

This position reports to the DOHMH Chief Financial Officer (CFO) and Deputy Commissioner for Finance. The position is situated organizationally within the Finance Division’s Bureau of Finance Administration and Planning and will lead a unit in the Office of the CFO. The position’s responsibilities will resemble those of a chief of staff to an executive. 

 

The Special Projects Director will exercise independent judgment, use discretion and organizational savvy, coordinate multiple and diverse projects, respond quickly to changing conditions, complete tasks in a short turnaround timeframe, manage the logistics of diverse projects and work streams, identify and address issues, and supervise a small team.

 

RESPONSIBILITIES

  • Strategic Planning – Collaborate with members of the Finance Division’s Cabinet to determine and prioritize divisional strategies and execute on long-term plans. The Finance Division’s Cabinet includes the CFO, and four Assistant Commissioners in each of the Finance Division’s Bureaus. Monitor progress to achieving strategic goals by maintaining dashboards, following up on plans, and preparing updates for the Finance Cabinet. 
  • Tracking Follow Ups – At the direction of the CFO, track follow up action items and monitor implementation of work within Finance and across the agency. Attend meetings as directed, draft and share notes, and document agreements and action items. 
  • Logistics – Direct and monitor the work of staff under supervision and, using influence, throughout the Finance Division related to project logistics, travel, meetings, committees, workgroups, and strategic planning.
  • Briefings – Generate management reports, Power Point presentations, briefing documents, memos, letters, and other materials using professional language, appropriate diplomacy, high attention to detail, understanding of the audience, and orientation toward the agency’s desired outcomes. 
  • Analysis and Presentations – Collaborate with the Bureau of Finance Administration and Planning and DOHMH’s programmatic divisions to perform analyses, prepare requests for new resources, scope projects, refine proposals, and shape presentations and briefings in ways that are relevant and appropriate for different audiences, including City Hall, the Mayor’s Office, the Office of the Deputy Mayor for Health and Human Services, the Mayor’s Office of Management and Budget, and the Board of Health, among others. 
  • Recommendations – Provide recommendations to the CFO and Assistant Commissioners related to improving teamwork, staff morale, equity priorities, and other strategic goals for the Finance Division. 
  • Represent Finance – As directed by the CFO, represent the Finance Division on agency workgroups or projects. 
  • Gathering Input – In consultation with the CFO and Assistant Commissioner for Finance Administration and Planning, gather input, ideas, names, updates, or materials across Finance Division’s bureaus and programs. 
  • Supervision – Manage, coach, support, and supervise the work of a small staff, including a Special Projects Manager and a Finance Equity Liaison. Other staff may be assigned in the future. 
  • Meeting Facilitation – Facilitate meetings, including by senior agency and division staff. This responsibility includes agenda preparation, recording minutes, monitoring and following up for action items, and strong facilitation to assure meeting desired outcomes are achieved. 
  • Project Management – Lead the planning and implementation of assigned projects. Develop project plans and monitor, coordinate, and report on varied projects. Facilitate the definition of project scope, goals, milestones, schedules, and deliverables. Convene teams, mostly within Finance, to advance projects and improve efficiency. 
  • Relationships – Maintain strong, collegial, and effective working relationships with diverse colleagues at all levels of the agency and City government. Communicate professionally and using diplomacy. Exercise good judgment and confidentiality when required. 
  • Other Projects and Priorities – Respond to and resolve confidential and sensitive inquiries. Provide guidance to other divisions, departments, and/or agencies. Maintain confidentiality as directed. Act as representative on committees, special related projects, and other activities. Perform other duties as assigned.
Qualifications

QUALIFICATIONS

  • A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, public health, urban studies or a closely related field, and 4+ years of satisfactory full-time professional experience in one or a combination of the following: working with large public or private organizations; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
  • A baccalaureate degree from an accredited college and 6+ years of professional experience in the areas described in above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in above.
  • Outstanding interpersonal, written and computer skills (including Microsoft Word, Excel, PowerPoint, Outlook). 

 

SALARY AND BENEFITS

FPHNYC offers a comprehensive benefits package. The salary range for this position is commensurate with experience. 

 

ADDITIONAL INFORMATION

There is potential for this position to transition to DOHMH and therefore candidates must meet DOHMH eligibility requirement, including NYC residency.

 

This position will be based in the DOHMH’s headquarters located in Long Island City. Limited telework opportunities may be available. 

 

TO APPLY

To apply, send Resume, with Cover Letter, including how your experience relates to this position and your interest in this specific position. We ask that you do not contact staff directly and no phone inquiries please. Applicants who best match the position needs will be contacted.

 

 

The Fund for Public Health in New York City is an Equal Opportunity 

Employer and encourages a diverse pool of candidates to apply.

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