Grants Officer
Job Details
Senator John Heinz History Center - Pittsburgh, PA
Full Time
4 Year Degree

About the Senator John Heinz History Center

From the pre-revolutionary drama of the French & Indian War to the legendary match-ups of the Super Steelers, discover 250 years of Pittsburgh history at the Senator John Heinz History Center. An affiliate of the Smithsonian Institution, the History Center is the largest history museum in Pennsylvania with six floors of long-term and changing exhibition space. The History Center’s museum system includes the Western Pennsylvania Sports Museum, a dynamic museum-within-a-museum; the Fort Pitt Museum in Point State Park; and Meadowcroft Rockshelter & Historic Village, a National Historic Landmark located in Avella, Pa. in Washington County.  The History Center presents the most compelling stories from American history with a Western Pennsylvania connection, all in an interactive environment perfect for visitors of every age.


Job Posting

The Heinz History Center, an affiliate of the Smithsonian Institution and the largest history museum in the Commonwealth of Pennsylvania, is currently seeking a full-time Grants Officer to successfully match government and foundation fundraising needs of the Heinz History Center and our branch museums (Meadowcroft Rockshelter & Historic Village, Western PA Sports Museum, Detre Library & Archives and Fort Pitt Museum) by researching foundation and government funding opportunities; writing and coordinating specific proposals that match the History Center’s organizational needs with funder priorities; following up to secure funding; and reporting to funders on the progress of the History Center’s initiatives they have supported.

This is a full-time position within the Advancement Team while reporting to the Vice President.

The primary responsibilities of the Grants Officer include:
•    Research, analyze and solicit foundation and government agency funding opportunities.
•    Review the History Center’s strategic plan and project priorities and align fundraising goals to plan.
•    Work with the Vice President, Advancement Director, Corporate Relations Director, and all departments to enumerate and verify the prioritized needs of the organization with respect to the strategic plan and projects seeking funding.
•    Participate in brainstorming sessions to decide on priorities. 
•    Identify potential funders.
•    Assist in research and lead the efforts to write drafts of proposals and reports to foundations and government entities.
•    Explore published information, electronic databases, and other research tools to determine potential funders’ priorities for funding and investment.
•    Follow-up with funders to refine the nature of the ultimate request.
•    Track and write proposals and reports for new and renewing foundations.
•    Maintain and update department files and databases on foundations and government agency funders.
•    Develop an accurate updated database of foundations and government entities.



The successful candidate must have the following credentials:

  • Bachelor’s Degree and 5-8 years of related experience.
  • A proven ability to take direction, but to also work with minimal direct supervision and manage multiple projects, while being a committed team player.
  • The ability to read and understand organizational budgets.
  • Must be a self-starter and be proactive in anticipation of team needs and have the ability to creatively solve problems.
  • Superior written and oral communication skills; excellent analytical, critical thinking, and organizational skills with precise attention to detail.
  • A high degree of competency in the MS Office suite, particularly Excel, PowerPoint, and Word, and the ability to learn new applications quickly.
  • Ability to work independently (especially during hybrid office hours).
  • The work is detail-oriented and requires flexibility, positivity, effective time-management, precision, patience, efficiency, and integrity.
  • Must include writing sample with cover letter.