Special Assistant & Advisor to the President
Job Details
New York - , NY
Full Time
Admin - Clerical

SUMMARY:

The Asia Society Policy Institute (ASPI) is a think- and do-tank that tackles major policy challenges confronting the Asia-Pacific in security, prosperity and climate.

The Special Assistant and Advisor works closely with the President of the Asia Society Policy Institute (concurrently the President & CEO of the Asia Society) on both administrative and policy matters.

This role includes acting as an assistant responsible for ensuring that the President is on time and prepared for physical and virtual engagements; takes care of on-the-ground logistics and travels with the President locally and internationally; engages with media and supports the President’s social media; and helps support general office administration, including Trustee outreach and general correspondence. This role also serves as an advisor on international affairs (especially non-China related aspects) through providing policy-focused advice and conducting research; as well as drafting talking points, speeches, and articles for the President.

This role would suit a recent graduate with work and travel experience that is looking to work at a high-level and in a fast-paced role, and who is able to exercise a high-level of discretion at all times.

RESPONSIBILITIES:
 

  • Managing the execution of the President’s daily schedule, including ensuring the smooth operation of both virtual and physical engagements, and through acting as a liason/contact point.
  • Staffing the President for most external engagements and internal meetings as required, including acting as a rapporteur in those meetings paying particular attention to follow-up actions and important points of nuance.
  • Helping organize the President’s travels and other logistics with his Senior Executive Associate, including assisting with the identification and booking of transport/accommodation, and facilitating reimbursements and expense reports.
  • Helping drive the President’s international media engagement on Asia Society-related matters in coordination with the Digital & Communications Department, including pitching and securing opportunities, considering and responding to requests in a timely manner, and managing relationships with various outlets and journalists.
  • Managing the President’s social media engagement on Asia Society-related matters in coordination with the Digital & Communications Department, including identifying and producing relevant content.
  • Providing general substantive and operating support to the President’s Office, including through producing briefs or collating materials for some internal meetings, helping manage and draft relevant correspondence, helping oversee personal and Asia Society Global Leader distribution lists, supporting other aspects of Trustee engagement in consultation with the Director of Board Affairs, and helping ensure relevant databases related to this (including Salesforce) are kept updated.
  • Advising the President, including through keeping abreast of relevant international developments, maintaining relationships with relevant international interlocutors and their staff, and identifying strategic opportunities for engagement.
  • Supporting the President on op-ed and speech drafting, including by working with other advisors and managing multiple inputs and, at times, complex processes to deliver on-time and quality results.
  • As required, supporting the President’s external roles, including with various other international institutions.
  • Helping liaise with the President’s Australian-based staff, including to ensure a coherence across his multifaceted engagements.
  • Other duties as assigned by the Chief of Staff to the President & CEO or the Managing Director of the Asia Society Policy Institute.

QUALIFICATIONS:

  • Master’s degree preferred, preferably in international relations, political science, economics or a related field
  • 3-4 years of related work experience preferred
  • Interest and background in U.S. foreign policy and/or Asian affairs preferred
  • Ability to travel extensively (potentially 50+% of time) and with little notice, and  knowledge and experience with international business travel
  • Outstanding attention to detail, listening and note taking ability, as well as to troubleshoot
  • Utmost discretion and ability to always safeguard confidentiality
  • Outstanding oral and written communications skills
  • Proven organizational skills, with a strong ability to set priorities, manage multiple tasks, work independently, and solve problems
  • Proficiency in an Asian language (particularly Arabic, Bahasa, Japanese, Hindi, Korean, or Russian) a plus
  • Strong ability to interact with the public and high-level individuals and work collaboratively with diverse constituencies, including through exercising appropriate discretion
  • Team player willing to assist where needed
  • Excellent computer skills, including advanced Microsoft Office knowledge (Word, Excel, PowerPoint and Outlook) and virtual teleconferencing (Zoom, etc). Experience with Salesforce/CRM, as well as image, video, and audio editing, a plus.

Asia Society offers a competitive salary, as well as a comprehensive benefits package. For benefits information please visit www.asiasociety.org/about/careers and click on “Employee Benefits” to view our full benefits summary.         

Asia Society is an Equal Opportunity Employer.

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