Temporary Risk Management Specialist
Job Details
Corporate Office - Costa Mesa, CA
Full Time
Description

Title:

Temporary Risk Management Specialist

Date:

June 2021

Department:

Risk Management   

# Direct Reports:

0

Reports to:

(Title of Manager)

Director, Risk Management     

FLSA Status:

Non-exempt

Position Summary

The Temporary Risk Management Specialist is responsible for performing Risk Management activities that support Risk Management and Donahue Schriber’s objectives, performance drivers and strategic initiatives. The Temporary Risk Management Specialist provides functions associated with insurance, litigation, disaster recovery, policy and procedures, safety, compliance, and vendor and lender relationships/contracts.

Essential Job Functions

  1. Maintains insurance for DSRG including Workers’ Compensation, Finex policies and property level casualty, liability, environmental and flood coverage.
  2. Obtains and distributes Lender, Tenant and outside services Certificates of Insurance.  Ensures all third-party Certificates of Insurance are received per requirements. 
  3. Reviews and revises Certificate of Insurance listing prior to annual renewal.
  4. Prepares Property and Liability insurance renewal valuation and verifies by center: building square footage, rents and other income, building ownership and insurance placement, and incorporates any center additions or deletions from prior policy year.
  5. Allocates Property and Liability policy premiums and provides schedules to accounting for processing.
  6. Researches acquired property information and calculates replacement cost values.
  7. Notifies insurance brokers of acquired and disposed properties as it relates to property, liability, flood and environmental policies.
  8. Updates Named Insured entity schedule and notifies insurance brokers of changes as they occur.
  9. Tracks and ensures accuracy of policy endorsements for changes to Statement of Values and Named Insureds.
  10. Calculates, tracks and ensures accuracy of additional and/or return premiums and provides to accounting for processing.
  11. Renew all Flood policies based on current year valuation.
  12. Prepares Environmental insurance renewal valuation and verifies by center: building square footage, rents and other income, building ownership and insurance placement, and incorporates any center additions or deletions from prior policy year.
  13. Allocates Environmental policy premiums and provides schedules to accounting for processing.
  14. Provides environmental reports to broker for acquisitions.
  15. Update Environmental database on a quarterly basis for new reports, NFA’s and miscellaneous information.
  16. Gathers information and completes applications for all lines of insurance.
  17. Receives and reviews insurance claims and follows up when necessary.  Maintains Claims database.
  18. Monitor adjuster assignment of insurance claims.
  19. Manages low reserve property and liability claims in coordination with Director, Risk Management.
  20. Reviews incoming insurance-related lawsuits and ensures carrier and/or legal counsel follow-up.
  21. Prepares quarterly Loss Runs by center for Operations.
  22. Receives, monitors and administrates Worker’s Compensation claims in a confidential manner.
  23. Inspects properties, as assigned, for potential liability and reports findings to Asset Management.
  24. Provides each new employee with ergonomic brochure.
  25. Develops risk mitigation strategies and implements them.
  26. Conducts ergonomic inspections for employees at all offices and assesses needs accordingly; orders necessary equipment and/or arranges for installation of equipment on an as-needed basis.
  27. Provides safety training through email, in person, or otherwise on a quarterly basis to ensure a safe workplace free from injury or illness. 
  28. Develops and maintains safety training documentation.
  29. Complies with all OSHA standards and responds to OSHA and other state and federal compliance related matters thoroughly and promptly.
  30. Maintains OSHA Log for all sites as needed.
  31. Monitors fire extinguisher pressure and AED Battery on a monthly basis and notifies Office Services of any negative readings.
  32. Obtains surety bonds as needed and follows up on bond renewals or requests information to release bonds; Maintains bonds spreadsheet and database.
  33. Filing and administrative duties as needed
  34. Occasional travel within defined geographic area to perform Risk Management assessments.
  35. Other job-related duties as assigned.
Qualifications

Education

This position requires a high school diploma or equivalent certificate.

Additional degree(s) that are preferred for this position include:

Bachelor’s Degree

 

Work Experience

 Below is the required/preferred work experience for this position:

Length in experience

Type of work experiences

Specific duties

Required/Preferred

2+ years

 

Knowledge of the real estate industry

 

Preferred

2+ years

Knowledge of insurance industry

 

Preferred

 

Proficiency in general math, grammar, writing skills and oral skills.

 

Required

 

Possess a high degree of organization.  Able to prioritize and anticipate issues. 

 

Preferred

 

Able to handle multiple tasks and work with several persons at once.

 

Required

 

Team player who interacts well with all levels of staff and business associates. 

 

Required

 

Insurance brokerage experience or intermediate knowledge of insurance policies

 

Preferred

 

Knowledge of MS Office, Excel, PowerPoint, and Outlook

 

Required

 

Licenses & Certificates

None

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