Development Events Coordinator
Job Details
Part Time
4 Year Degree

Oklahoma Contemporary Arts Center

Job Description

 

Position Title:             Development Events Coordinator

Reports To:                Chief Development Officer

Status:                         Hourly, part time (20 hours per week)

 

Position Summary

Oklahoma Contemporary seeks an experienced, creative and warm person for the role of New York-based Events Coordinator. The ideal candidate is a collaborative leader with a strong sense of relationship development and a fundraising background. The Coordinator will produce and manage intimate events related to the cultivation, stewardship and engagement of Oklahoma Contemporary’s current and prospective donor base nationwide. This position will be based in New York, reporting to the Chief Development Officer and working closely with the Development team in Oklahoma City. The successful candidate should be committed to ensuring a positive experience for all of our patrons. This position will be Oklahoma Contemporary’s first initiative in hiring a representative outside of the state — and while the position will initially be part time, we are hopeful that with success over a period of time, we may add to the responsibilities, hours and benefits for the position. Salary is commensurate with the candidate’s qualifications and requirements.

 

Job Duties

Responsibilities

  • Produce and manage three intimate development cultivation events each year, including all associated details:
    • Visitors’ Weekend in New York: a weekend of activities for Oklahoma Contemporary supporters and upper-tier members, primarily traveling from Oklahoma to New York (including group meals, cultural outings such as gallery or museum visits and other group activities).
    • Oklahoma Contemporary at Art Basel in Miami: organize group activities for Oklahoma Contemporary’s supporters and upper-tier members who will attend Art Basel and related events in Miami. This may include managing attendance Art Basel related events, dinners and other activities in the area.
    • Out of Towners’ Weekend in Oklahoma City: a weekend arranged for Oklahoma Contemporary’s National Council members and other prospects to visit Oklahoma City, our arts center and other cultural attractions .
    • This position will also include pre- and post-event communication and nurturing of relationships with attendees.
  • Manage all aspects of pre- and post-event activities as needed, including thank you letters and other correspondence.
  • Coordinate with the Development team, Executive Director and board on all event materials to effectively promote membership in our National Council, attendance, and giving at a variety of levels.
  • Oversee timeline for all printed materials, edit all printed materials for activities and produce digital and print items such as save the dates, invitations, signage, etc.
  • Project, manage and track department budgets for event production and execution.
  • Source and coordinate with all vendors for event details and production.
  • Coordinate travel details for Oklahoma Contemporary patrons attending events (such as working with restaurants, hotels, transportation vendors, etc.).
  • Work with the Chief Development Officer, Associate Director of Development and Development Operations Coordinator to manage donor information and records.
  • Support the growth of Oklahoma Contemporary’s membership programs and the fulfillment of member benefits, including the planning and execution of travel programs for the organization’s donors.
  • Effectively liaise with staff, donors and trustees regarding event details.
  • Work closely with Oklahoma Contemporary’s Founder and Chairman, based in New York.

Essential Job Requirements

  • Bachelor’s degree in a relevant field and minimum three years relevant experience.
  • Ability to manage volunteers, vendors and logistics.
  • Strong writing, communication, interpersonal and organizational skills.
  • Thorough knowledge of Microsoft Word, Excel, Outlook, PowerPoint and Constituent Relationship Management (CRM) software (Tessitura preferred).
  • Working knowledge of Adobe Creative Suite (InDesign, Acrobat).
  • A professional, warm and positive attitude.
  • Ability to work evening and weekend assignments.
  • Travel will be essential on two occasions each year.
  • This is an hourly, part-time position working 20 hours per week; leading up to events, hours may increase to meet the needs of planning and executing events.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Other Requirements and Working Conditions

  • Use of a computer, telephone and printer/copier daily.
  • Team environment with frequent group meeting participation.
  • Ability to travel for work related events.
  • Must be legally authorized to work in the United States
  • Physical requirements: combination of sitting, standing, walking and driving on a frequent basis. Lifting modest weights (up to 30 pounds) may be required occasionally.

About Oklahoma Contemporary
Oklahoma Contemporary is an inclusive center for the arts where people of all ages and backgrounds can experience art, encounter new ideas and ignite their creative potential. Through visual art exhibitions, performances, public programs, community-building initiatives, outdoor installations and special events, Oklahoma Contemporary creates opportunities for everyone to come together in celebration of contemporary culture and artistic expression. With year-round classes and seasonal youth camps across multiple disciplines, the arts center’s education programs encourage youth and adults to express their ideas across a variety of media and learn new skills. Oklahoma Contemporary believes that art is for everyone and places accessibility and education at the center of all programming. Admission to exhibitions is always free. Oklahoma Contemporary is a regional 501(c)3 nonprofit organization founded in 1989 by businessman and philanthropist Christian Keesee and Kirkpatrick Foundation Director Marilyn Myers.

Inclusion
Oklahoma Contemporary strives to demonstrate leadership by modeling excellence and best practices for inclusion, diversity, equity and accessibility. We believe in the power of human creativity and value the opportunities for connection and learning that exist when cultures and communities come together in collaboration and understanding.

We commit to championing policies and practices that value diversity, foster cultural equity and create an accessible and inclusive environment. Oklahoma Contemporary does not discriminate based on race/ethnicity, age, disability, sexual orientation, gender, gender identity, socioeconomic status, geography, citizenship status or religion. We recognize our strengths lie in the broad range of people who contribute their time and talents to our mission and are dedicated to creating a safe, inclusive place for them to explore creativity.

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