SUMMARY:

The Senior Program Officer provides program, research, administrative, and logistical support for Asia Society Policy Institute’s policy initiatives and operations, and specifically for the Vice President for International Security and Diplomacy in New York City. S/he reports to the Vice President and works closely with the Assistant Director.

RESPONSIBILITIES:

• Manage ASPI initiatives – with a particular focus on Asian and Indo-Pacific security, diplomacy, and development – including projects, advisory groups, dialogues, and other projects items as assigned;
• Provide research assistance to the Vice President and ASPI, including: project-related information, research, and analysis; monitoring and summarizing relevant media, governmental or academic reports as appropriate; and reporting on relevant hearings, speeches, books, and conferences;
• Assist the Vice President in drafting reports, talking points, speeches and remarks, op-ed’s or articles, media Q&A’s, blog posts, and other content;
• Prepare materials for use in meetings, including but not limited to event announcements, handouts, background material and talking points, PowerPoint presentations, correspondence with participants, and social media or other promotional materials for the event;
• Manage grants that fund the projects, including budgeting, keeping track of expenses, timelines, deliverables, and drafting grant reports;
• Provide administrative support to the Vice President for International Security and Diplomacy including managing invitations, scheduling, press requests and tracking media appearances, contacts, correspondences, meeting preparations, travel arrangements, processing and tracking expenses, and forward planning;
• Maintain and improve office systems and procedures to ensure timely and efficient administrative workflow;
• Manage the Vice President’s team of interns, including assigning research tasks, providing feedback and guidance, and ensuring research quality;
• Assist in maintaining the Institute’s database of contacts and mailing lists;
• Coordinate arrangements for private and public events and meetings, including developing guest lists, drafting and distributing invitations, arranging meeting room and refreshments as needed, collecting/tracking RSVPs, staffing events, and handling necessary follow-up;
• Liaise regularly with ASPI’s DC office, Managing Director, and other senior staff on plans, programs, activities, and events;
• Collaborate on the development of new ASPI policy initiatives as well as providing logistical and coordination support as required for ongoing ones;
• Other duties as assigned.

REQUIREMENTS:

• College degree required (in social sciences preferred), with two-three years of related work experience (Master’s degree strongly preferred);
• Experience in Asia and Asia-related policy issues (Chinese language proficiency and research experience in Chinese development, economic, and other policies preferred);
• Excellent written and oral English communication skills, including proofreading and editing skills, and ability to research information and present it concisely;
• Must be  able to coordinate a variety of  tasks effectively, simultaneously and consistently follow up on details;
• Highly organized, with strong work ethic, attention to detail, and the ability to take initiative;
• Experience at interacting across cultures and skill in dealing with diverse constituencies (e.g. Asia experts, Asia Society trustees, foundation staff and other funders/donors), as well as dealing with senior and junior colleagues with tact, respect, and good judgment;
• Willing and able to travel both domestically and internationally;
• Excellent computer skills. Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other commonly used applications;
• Team player willing to assist where needed;
• This position is based in New York.

About Asia Society

Asia Society, founded by John D. Rockefeller the 3rd in 1956, is a global non-profit dedicated to identifying future pathways for Asia and the world which enhance peace, prosperity, freedom, equality, and sustainability. Headquartered in NYC, with 15 Centers located in Asia, the US and Europe, Asia Society has a dynamic and impressive Board of Trustees of more than 70 international leaders representing thought leadership in policy, the arts, education as well as in governance and philanthropy.

Asia Society is committed to creating a diverse, inclusive, and empowering workplace. We believe that engaging staff, interns, and volunteers with diverse backgrounds enables us to better realize our mission of navigating shared futures.

Asia Society offers a generous benefits package including health, dental, and vision coverage, a 403(b) retirement plan, numerous paid holidays, tuition reimbursement, self-development hours, and more. Please visit www.asiasociety.org/about/careers and click on “Employee Benefits” to view our full benefits summary

Benefit package highlights:

• An HRA plan (fully funded by Asia Society) supplements our medical plan and covers the full annual deductible.
• After 1 year of service (1,000 hours), Asia Society contributes 6% of gross earnings to an eligible employee’s 403(b) account, regardless of whether the employee makes their own contributions.
• Asia Society offers Self-Development time off, including Self-Development Summer Fridays between July 4^th and Labor Day.

Asia Society is an equal opportunity employer. Women and people of color are strongly encouraged to apply.

HOW TO APPLY:

Please submit your cover letter, writing sample, and resume indicating salary requirements to: Senior Program Officer.