Project Coordinator, Office of the President
Job Details
Entry
World Food Program USA - , DC
Optional Work from Home
POSITION DESCRIPTION

 The Project Coordinator reports to the Chief of Staff in the President's Office and will lead on supporting members of the Senior Leadership Team, lead on cross-departmental project management, and will support virtual and live events for a wide range of audiences. This role is a crucial position in building and supporting the One WFP USA culture by providing cross-team communications, clarity, and project-management support to keep efforts moving forward effectively and efficiently. With strong attention to detail and excellent organizational skills, the Project Coordinator will provide support to administrative tasks related to our board of directors, Management Council, and senior leadership as requested. In addition, this person will attend specific meetings and provide follow-up reports as required.


GENERAL RESPONSIBILITIES

Project Coordination:

  • Develop project management plans for cross-department projects and maintain accountability for completion
  • Manage RFP processes as needed for contracting purposes
  • Conduct research and synthesize information for recommendations
  • Attend meetings as requested and manage required follow-up
  • Record and distribute meeting notes and coordinate related follow-up activities
  • Assist with planning and executing WFP USA hosted events, including those on the Hill, in-person and virtual
  • Support quarterly reporting on strategic plan goals
  • Assist in preparing board of director's materials as needed
  • Prepare presentations and other materials for meetings and events as required
  • Establish an excellent working relationship with the Members of the Board of Directors in verbal, written, and electronic correspondence.
  • Handle special projects as requested by senior leadership

Administrative Support:

  • Coordinate and schedule internal and external meetings
  • Respond to meeting and information requests for Management Council and members of Senior Leadership Team as requested
  • Manage and update key contacts in the organization's database and executive files
  • Process expense reports for members of the Senior Leadership Team in a timely fashion
  • Prepare correspondence on behalf of senior leadership
  • Arrange travel as required
  • Other duties as directed

 

QUALIFICATIONS

 

  • College degree and 3-5 years of experience, preferably in a non-profit organization
  • 2+ years experience supporting senior organizational leaders
  • Proficient in Windows Platform software
  • Must be detail-oriented and highly organized
  • Excellent writing, research, and communication skills (interpersonal or presentation, or both)
  • Strong computer skills and proficiency in using Microsoft Office applications, especially PowerPoint.
  • Ability to organize time, work independently, and follow directions, collaborate, coordinate and prioritize multiple tasks, and meet deadlines on time and effectively.
  • Demonstrated ability to be highly flexible and provide exemplary customer service to diverse audiences
  • Ability to handle confidential matters with a high level of integrity
  • Strong interpersonal skills and ability to build relationships with staff, board members, external partners, and donors
  • Demonstrate proactive approaches to problem-solving and strong decision-making capabilities
  • Excellent interpersonal and communications skills
  • Interest in public policy, marketing & communications, organizational management
  • WordPress, social media, and Salesforce experience preferred
  • Interest and knowledge of humanitarian assistance, international development, or global hunger is preferable
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