AV Coordinator
Job Details
New York - , NY
Part Time


The Asia Society, a global arts and policy organization headquartered in NYC, is looking for a can-do individual for its events department to support the AV Systems and Production Manager with the operational, logistical and administrative coordination of audio visual requirements for events at its historic headquarters building on Park Avenue. This work includes pre-production planning and coordination, monitoring and maintenance of equipment, and event database management. It requires sharp organizational skills, knowledge of AV equipment, systems and operations, flexibility and good people skills.



  • Identifying Event Requirements

Liaises with programmers and events team on audio visual requirements for internal and external events. Identifies the equipment requirements and communicates event requirements to the AV Director and, when required, to the AV technicians.

  • Setup and Testing

Instructs AV technicians to set up various equipment including spotlights, microphone, speakers, camera, projector, and all other equipment. After equipment is set, conducts tests to ensure that all the equipment is working safely and properly.

  • Equipment Repair and Maintenance

Oversees the repair and maintenance of equipment, checking the equipment at regular intervals and resolves any issues arising with the equipment. Alerts the AV Director about any problems requiring repair or replacement. Researches vendors for outside maintenance of equipment. Maintains equipment maintenance log with vendor names, fees, and quotes.

  • Administration

Processes invoices, using the Asia Society’s online financial system; manages event database; maintains client quote log and event schedule.

  • Other AV duties as assigned.


  • Bachelor’s degree in audio visual, engineering or a similar field is strongly preferred.
  • Minimum of 3 years’ experience working as an AV technician.
  • In-depth knowledge of sound, video, and lighting equipment and systems.
  • Self-starter with great organizational skills and ability to see projects through with attention to details
  • Familiarity with computers and Networking Systems; Proficient in Microsoft Office applications. Experience with event management software is a strong plus.
  • Works well under pressure and in a deadline-bound environment with rapidly changing priorities
  • Problem-solver with excellent troubleshooting skills
  • Excellent communication and interpersonal skills.
  • Ability to lift heavy equipment


About Asia Society

The Asia Society, founded by John D. Rockefeller the 3rd in 1956, is a global non-profit dedicated to identifying future pathways for Asia and the world which enhance peace, prosperity, freedom, equality, and sustainability. Headquartered in NYC, with 15 Centers located in Asia, the US and Europe, the Asia Society has a dynamic and impressive Board of Trustees of more than 70 international leaders representing thought leadership in policy, the arts, education as well as in governance and philanthropy.

Asia Society is committed to creating a diverse, inclusive, and empowering workplace. We believe that engaging staff, interns, and volunteers with diverse backgrounds enables us to better realize our mission of navigating shared futures.

Asia Society offers a generous benefits package including health, dental, and vision coverage, a 403(b) retirement plan, numerous paid holidays, tuition reimbursement, self-development hours, and more. Please visit www.asiasociety.org/about/careers and click on “Employee Benefits” to view our full benefits summary

Benefit package highlights:

  • An HRA plan (fully funded by Asia Society) supplements our medical plan and covers the full annual deductible.
  • After 1 year of service (1,000 hours), Asia Society contributes 6% of gross earnings to an eligible employee’s 403(b) account, regardless of whether the employee makes their own contributions.
  • Asia Society offers Self-Development time off, including Self-Development Summer Fridays between July 4th and Labor Day.

Asia Society is an equal opportunity employer. Women and people of color are strongly encouraged to apply.