Special Events Coordinator
Job Details
Remote - Remote,
Fully Remote
Part Time

Are you ready to make a difference? MIND Research Institute, the creators of ST Math, is looking for a highly effective Special Events Coordinator to join us in our mission to ensure that all students are mathematically equipped to solve the worlds most challenging problems!


The Special Events Coordinator is a part-time, contract position that serves as an integral part of the Engagement team from November 2021 through May 31, 2022. Anticipated hours for the duration of the contract are 25 hours per week.


This team member is responsible for MINDs Math Week initiative, a weeklong virtual community engagement opportunity that aims to deepen relationships with math by changing the way math is experienced, with five days of content and activities in English and Spanish for grades K-8.


This individual will hold primary responsibility for the successful implementation of multiple Math Weeks in schools and districts across the country, and for proving out the scalability of Math Weeks as a continued initiative for MIND.



Most importantly, the right candidate will embody MINDs core values:

People: Collaborate with many different departments and subject matter experts in multiple departments across the organization, and work closely with educators at schools and districts across the country.

Problem-Solving: Help bring a visionary project to scale and determine best practices for the potential longer-term implementation of Math Week.

Learning: Roll with it and iterate; learn from each Math Week you plan to make the next one even better.



Essential Functions of the Job:

  • Lead and execute all logistical needs for Math Week events

  • Maintain Math Week calendar of events, and collaborate with Engagement, Partnerships, Ed Success, and Social Impact leadership to determine which Math Week events will be in plan

  • Lead and direct multiple Math Weeks that partially or entirely overlap in timing

  • Create, monitor, and maintain Math Week webpages in Hubspot.

  • Pull up-to-date engagement data including total minutes, total families, and other qualitative data and provide this data to the corresponding districts. Including social media posts, emails, and updating Math Week websites as appropriate.

  • Develop onboarding checklist for new Math Week district partners and assist EPM and ESMs with setting up Math Week relationships

  • Create Math Week follow up correspondence for ESMs or EPMs to share as appropriate

  • Coordinate with Social Impact as appropriate when donor districts are involved

  • Coordinate and direct the development of collateral related to each Math Week, including email campaigns, social media assets, flyers, and more

  • Track usage and assess program success, contributing to a final recommendation for consideration by the MIND Leadership Team about the continued investment in and prioritization of Math Week

  • Provide data snapshots and key success metrics to participating districts as requested



  • Two or more years of professional experience, ideally in a meeting planning function

  • Experience with visual-based asset editors (HubSpot and Canva experience highly preferred)

  • Strong writing and presentation skills

  • Proficient in Microsoft Office, including Word, Excel, and Powerpoint

  • Proficient in Google Sheets and Google Forms

  • Ability to work on multiple tasks simultaneously

  • Ability to work collaboratively in a results-driven environment, even while remote

  • Strong problem-solving skills and ability to meet tight deadlines

  • Previous experience working or volunteering in a nonprofit setting

  • Passion for personal and professional growth with a great sense of humor!

  • Familiarity working with schools or district stakeholders a plus

  • Coordinate with external, district partners on all things logistics, including physical production lead time if requested by the district, encouraging teacher involvement, etc.


After reading about the opportunity on our team, are you more excited than you were before? Does your work reflect your commitment to diversity, equity, and inclusion inside and outside of the classroom? Still saying Yes!? Then we absolutely want to talk with you!


This position reports to the Vice President of Engagement and will be a fully remote role. This is a part-time role and can be anywhere in the United States, if its not too far from an airport and you dont mind turning on your webcam to build a rapport, even from a distance. We hope this role will require up to 10-15% of travel (when the world opens back up), but the travel will be occasional when it happens again.