NATURE OF WORK:

Maintains personnel files and HRIS to produce accurate and timely semi-monthly payroll. Responsible for talent acquisition processes, new employee onboarding, FMLA requests, and the handling of workers Compensation claims. Assists in providing new employee orientation to review personnel policies, procedures, and Paycom/HRIS employee portal. Responsible for assisting Human Resource Director with reports, personnel issues and administration of policies and programs.

TYPICAL DUTIES AND RESPONSIBILITIES:

Maintains payroll records in compliance with state and federal regulations. Ensures payroll is processed accurately, timely and in accordance with established policies and procedures. Communicates with and monitors payroll company to ensure all tax payments, garnishments, new hire reporting, and year end reporting is completed accurately.

Responsible for procedures and processes used to recruit, select, offer, and hire personnel; works with supervisors to establish interview questions, and completes reference and background checks for selected candidates.

Assists in providing new employee orientation (including the management of onboarding software) and HRIS management training.

Reviews prepared annual W-2 notices for employees including all forms of taxable income.

Responds to questions and facilitates resolutions to any errors or issues related to policies, procedures, payroll, and other HR areas in a timely manner.

Keeps employee records up to date by processing employee status changes in HRIS in a timely fashion. Creates and maintains employee files both electronically and in paper form as necessary.

Compiles reports and spreadsheets for payroll, benefits, performance reviews, budget preparation, etc.

Manages and tracks the leave share program, floating holiday, tuition reimbursement and wellness activities reimbursement program.

Files workers compensation reports and works as liaison between the employees and insurance companies.

Manages the Family Medical Leave Act (FMLA) program, to include initiating the paperwork, maintaining related files, and requesting recertifications.

Conducts employment verifications for current and past employees as necessary.

Processes updates to the HR policy Manual and maintains the history of revisions completed.

Schedules biometric screenings, health risk assessments, vaccinations, and blood drives.

Assists Human Resource Director with various projects and initiatives, and performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Position requires a high school diploma with 2 or more years of payroll processing experience or an associate degree or equivalent college hours with a focus in accounting and human resources plus 1 year of additional payroll processing experience. Must have working knowledge of accounting principles gained through experience or education, and a working knowledge of COBRA, FMLA, ADA, FLSA and ERISA. Preference given to applicants with Paycom experience.

Position requires excellent interpersonal, communication and organizational skills, attention to detail, proficiency in MS Excel, knowledge of MS Word and Outlook, proficiency of calculator (by touch) and keyboarding (45 WPM). Confidentiality is essential.

Must have ability to learn payroll software program, to analyze changes affecting payroll processing to determine if internal procedures need to change and ability to operate simple office equipment. Prefer experience with Paycom HRIS/Payroll system.

SCOPE OF POSITION:

Position reports to the Human Resource Director. Makes decisions on how own work is done following established procedures. Plans and prioritizes work on a daily, weekly, monthly, and quarterly basis. Assists with annual budget process.

Typical problem solving includes discovering a payroll processing error and working with Payroll Provider when necessary to resolve the problem.

Typical contacts are with employees to revolve issues or to provide or obtain payroll information; other human resource department staff; and outside consultants and vendors.

Position has moderate financial responsibility when processing payroll and determining offer letters, total compensation data, and leave payouts.

WORKING CONDITIONS (ENVIRONMENT AND PHYSICAL):

Work is completed in an office environment with exposure to computer screens. Other equipment utilized includes copier, fax, telephone, and calculator. May sit for prolonged periods of time. Requires general manual dexterity, adequate hearing, vision, and speech.

MAJOR ACCOUNTABILITIES:

Ensures preparation of semi-monthly payroll to assure timely payment of wages earned, including the withholding, and filing of payroll taxes and reports. Ensures that appropriate payroll deductions are withheld, and funds are transferred to the appropriate account or party such as the 401k provider.

Ensures confidential maintenance of payroll and personnel records to comply with VFW policies and the law and that employee records and payroll are properly processed from date of hire through the termination process.

Ensures that medical claims, dental claims, plan administrative fees, garnishments, child support payments and other court-ordered directives are paid accurately and timely.

Ensures that workers compensation reports are filed with the insurance company and employees are offered medical attention if necessary for job-related injuries.

*This position is not eligible for relocation assistance. *