Temporary Receptionist
Job Details
Corporate Office - Costa Mesa, CA
Day
Description

 

Title:

Temporary Receptionist

Date:

July 2021

Department:

Office Services

# Direct Reports:

None

Reports to:

(Title of Manager)

Human Resources Administrator

FLSA Status:

Non-exempt

Position Summary

The Receptionist is responsible for performing Office Services activities that support Office Services and Donahue Schriber’s objectives, performance drivers and strategic initiatives. The Receptionist is primarily responsible for answering and routing all incoming telephone calls.  Additional responsibilities include receiving visitors and providing general administrative duties.

 

 

Essential Job Functions

 

Front Desk Administration

  1. Answers incoming calls and routes to appropriate department or person. Monitors all general delivery mailbox phone messages and distributes to the appropriate person(s) via voice or email
  2. Greets walk-in guests, determines nature of visit and notifies appropriate department or person(s)
  3. Follows security procedures for recording guests, suppliers and other visitors
  4. Assist, as needed, with sorting and distributing incoming mail and prepares outgoing mail for delivery; signs for packages and ensures proper delivery
  5. Maintains neat appearance of reception and lobby areas
  6. Distributes incoming faxes
  7. Maintains daily attendance list of office personnel

 

General Office Support

  1. Provides back-up administrative support for Administrative/Executive Assistants (i.e. short-term vacation, sick time, special projects)
  2. Coordinates and assists with document storage at the Company’s off-site storage facility and shred bins.  Maintains documents in accordance with Company’s Document Destruction and Retention program(s), and coordination
  3. Assists as needed in maintaining the property including, but not limited to, landscaping, janitorial, maintenance, security, pest control, and all building systems
  4. Acts as back-up liaison to tenants to ensure a positive, cooperative relationship and to facilitate a good working relationship with tenants and their employees
  5. Ensures office and kitchen supplies are stoked daily; assist in ordering of supplies.
  6. Assists with general administrative duties including composing correspondence, generating Excel or other reports, scanning, and inputting data.
  7. Other job-related duties as may be assigned
Qualifications

Education

This position requires a high school diploma or equivalent certificate.

Additional degree(s) that are preferred for this position include:

Bachelor’s Degree

 

Work Experience

 Below is the required/preferred work experience for this position:

Length in experience

Type of work experiences

Specific duties

Required/Preferred

3-5 years

Related front desk or receptionist experience

 

Required

2+ years

Knowledge of the real estate industry

 

Preferred

 

Knowledge of MS Office Suite, Excel, PowerPoint, and Outlook

 

Required

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