Donor Relations Coordinator
Job Details
Experienced
Westminster Schools Inc - Atlanta, GA
Full-Time Staff
Bachelor's Degree (4 year degree)
Negligible
Day
Admin - Clerical
Description

The position of Donor Relations Coordinator is critical to the efforts of Westminster’s Office for Institutional Advancement (OIA). The Donor Relations Coordinator will provide exemplary support to a successful and growing donor relations program and support for the stewardship priorities of the fundraising teams securing philanthropic commitments to further Westminster’s mission. The Donor Relations Coordinator manages a wide range of administrative tasks and implements event logistics in support of the Donor Relations strategy, ensuring both efficiency and accuracy while strengthening the overall donor experience. The Donor Relations Coordinator will join a mission-driven, results-oriented, relationship-focused, and community-oriented team and will have the opportunity to work both independently and collaboratively on critical projects.  

Supervisor:  Associate Director of Donor Relations

Supervisory Responsibilities:  None

Position Status:  Salaried, non-exempt, full-time, regular, 12-month

Hours of Work:  Monday through Friday; core hours are 8:00 a.m. to 4:30 p.m. Evening and weekend work may be required.

 

ESSENTIAL RESPONSIBILITIES


  • Be a visible ambassador of Westminster. 
  • Engages in stewardship workflow systems and related infrastructure needs and identifies and implements efficiencies. 
  • Ensures naming opportunities and associated visuals for donor recognition are continually tracked and updated.  
  • Assists with the implementation of stewardship-related events and supports post-event follow-up communications.
  • Supports communications and mailings associated with recognition societies.  
  • Maintains a thorough knowledge of acknowledgement and recognition procedures and communications. 
  • Assists the Donor Relations and fundraising teams in executing robust stewardship plans that strategically target a variety of giving levels and special constituency groups.
  • Provides database support related to Donor Relations - tracks communications, completes and distributes gift-related paperwork, ensures the database is reflective of stewardship activities for constituents, etc.
  • Works closely with the Associate Director of Donor Relations to coordinate workflow, facilitate projects, and track results with established goals.
  • Provides support for the development and implementation of donor survey techniques for the purpose of utilizing results to improve recognition societies, reports and other communications. 
  • Assists with the annual financial and impact reporting process, including preparing and sending reports, responding to donor inquiries, and other reporting projects as identified. 
  • Conduct periodic fund audits to review compliance with executed gift agreements.
  • Develops and maintains the Donor Relations calendar. Shares weekly updates with the Advancement team.
  • Codes and processes expense receipts for the Donor Relations team in the School’s purchasing card system.
  • Benchmarks and informs best practices by developing peer contacts at independent schools, colleges and universities nationally, and researching and communicating emerging trends.  
  • Develop excellent knowledge of Westminster’s goals, priorities, and programs.
  • Other duties as assigned.

 

REQUIREMENTS AND QUALIFICATIONS


  • Embrace the mission, vision, and strategic priorities of Westminster and the OIA.
  • Uphold and model the core values and operating principles of Westminster’s OIA (Courage, Curiosity, Gratitude, Impact, and Ownership).
  • Bachelor’s degree required.
  • 1 to 3 years of related experience, preferably in an advancement operation or in project management, sales/customer services, or a related field.
  • Must be a professional, proactive, collaborative, conscientious, and results-oriented individual. Is innately optimistic and demonstrates good intuition and the ability to adapt to changing priorities.
  • Employs a donor-centric and relationship-focused mindset that informs responsibilities and activities.
  • Ability to work with and earn respect of the School’s administrative team, faculty, volunteer leadership, and other high-level executives.
  • Strong communication skills and able to work effectively in a dynamic environment.
  • Well-developed critical and problem-solving skills and willingness to consistently learn and share knowledge.
  • Strong and positive interpersonal skills, including tact, diplomacy, confidentiality, and judgment.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly and meet deadlines with excellent attention to detail.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
  • Excellent technical skills. Proficient in the use of Microsoft Office products and Google tools and knowledge and experience within a Mac environment also preferred.
  • Prior database experience preferred.


 

PHYSICAL DEMANDS AND WORK ENVIRONMENT


While performing the duties of this position, the employee is required to sit; stand; walk; use hands to finger, handle and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; engage in moderately strenuous physical activity both indoors and out. The employee may occasionally lift or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 



TRAVEL


Travel is primarily local during the regular business day. Occasional out-of-area and overnight travel may be expected.

 

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT


Westminster is committed to the principle of equal opportunity in employment.  It is Westminster’s policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.  EOE/M/F/D/V.

Note:  This position description has been designed to indicate the general nature and level of work to be performed by employees within this classification.  This position description should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position.  Nothing contained in this position description restricts Westminster’s right to assign or reassign duties and responsibilities to this position at any time.

NOTICE
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