Short-term Trip Administrator
Job Details
Central - Durham, NC
Part Time
Description

Summary of Position 

This position assists in providing logistical and administrative support and financial management for strategic initiatives within Summit’s Sending Team and international mobilization ministries (inclusive of short, mid- and long-term initiatives).

 

Qualifications and Requirements

  • Passion and heart for international missions

  • Analytical mind-set with ability to think outside the box 

  • Self-starter with strong attention to detail and problem-solving skill

  • Excellent written & verbal communication ability

  • Excellent customer service skills

  • Ability to work in flexible organizational structure and meet deadlines

  • A member or willing and able to become a member of The Summit Church

Responsibilities

Responsibilities

  • Give direct assistance to Director of Financial and Operational Support for short, mid and long term trips/initiatives, including:

    • Processing financial contributions for all short, mid and long term trips

    • Following up on all deadlines for short-term trips

      • Reviewing documents

      • Communicating with trip leaders

      • Communicating with the International Sending Team

      • Financial deadlines follow-up

      • Preparing passenger list information

      • Preparing pre-trip packets for trips leaders

    • Troubleshooting any issues with trip leaders and assisting in preparing them for their trip as needed

    • Order background checks and ensure travel insurance is in place

    • Establish trips and participants in Rock

    • Work with travel agent to secure itinerary and purchase tickets 

    • Post-trip follow-up including surveys, expenses, media

    • Data entry and tracking for our missions log database

    • Assisting with the development of short-term trips in Rock and collaborating with our Rock development staff team

  • Working closely with and in collaboration with the International Sending Team

    • Working with International Sending Team to plan and set up short-term trips

    • Communicate with International Sending Team about any issues in the short-term trip, for pastoral follow-up

    • Communicate any needs or issues with field partners that arise during the short-term process

  • Assist the Director of Sending as needed

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