AP/ AR Specialist
Job Details
Bellevue - Bellevue, WA
Full Time
2 Year Degree

The Accounts Payable / Accounts Receivable (AP/AR Specialist) Specialist supports the accounting activities of LifeCenter Northwest through the performance of duties related to the accounts receivable, accounts payable and employee expense reimbursement processes. 


Accounts Receivable Duties:

  • Invoice customers for procured organs and tissues daily including charges for serology testing, ground transportation, flights, & supplies.
  • Input invoices to accounting system with proper coding.
  • Maintain A/R aging, ensuring that it is accurate and up-to-date.
  • Follow up with customers on aging receivables as needed.
  • Reconcile the AR and revenue accounts monthly.


Accounts Payable Duties:

  • Enter accounts payable transactions in accounting software.
  • Manage vendor invoice log.
  • Review and post A/P batches.
  • Determine appropriate disbursements for weekly check run.
  • Create monthly A/P accrual entry and reconcile accounts monthly.
  • Determine appropriate billing for donor hospitals. 
  • Reconcile vendor statements, and conduct further research when discrepancies arise.
  • Review all invoices for appropriate documentation, coding and approval prior to payment.
  • Manage vendor correspondence via phone or email.
  • Responsible for obtaining and updating vendor W-9 tax forms as needed.
  • Responsible for issuing vendor Misc-1099 forms in accordance with IRS guidelines.
  • Manage reimbursements to hospitals and funeral homes for tissue recovery cases.
  • Maintain A/P aging, ensuring that it is accurate and up-to-date.


Employee Expense Duties:

  • Responsible for administration and maintenance of our corporate card program.
  • Responsible for administration and maintenance of Concur system.
  • Provide training of the Concur system to new employees.
  • Provide Concur user support to all employees and troubleshoot issues as they arise.
  • Reconcile balances of all corporate credit card expense reports to monthly statements.
  • Review out-of-pocket and corporate credit card expense reports to ensure proper approval, coding and receipt documentation prior to payment.
  • Import Concur expense data into accounting software in timely manner.


Other Duties:

  • Accounting for fixed assets - monthly depreciation, adding new assets, dispose fully depreciated assets.


Values: The employee in this position must uphold the core values of LifeCenter; these include:

  • Respect: We treat others with compassion, support, and appreciation.
  • Integrity: Honesty, transparency, and reliability are paramount in all we do.
  • Collaboration: We strive to work in partnership with others, internally and externally, and to find common ground and shared goals to build upon together.
  • Service: We honor our obligation to be good stewards of the gift of life and our commitment to serve others as we carry out our mission.
  • Courageous Leadership: We stand up for what is right and our decisions and actions always support our mission.

Educational Requirements:

  • Associate’s degree in accounting, finance, or a related field.
  • Relevant work experience may be substituted for academic requirements.


Knowledge, Skills and Abilities:

  • One to three years accounting and/or finance work experience preferred.
  • Previous experience in healthcare accounting preferred.
  • The ability to function and complete work with competing priorities is required.
  • Basic proficiency with Microsoft Word and intermediate proficiency with Excel required.
  • Experience with accounting software preferred.
  • Experience with Concur preferred.


LifeCenter Northwest is proud to be an Equal Opportunity Employer. 

Working at LifeCenter