Administrative Coordinator
Job Details
Experienced
LIC - Long Island City, NY
4 Year Degree
Description

Title:                           Administrative Coordinator

Unit:                          Court Advocacy

Reports to:                Senior Director, Court Advocacy & Community Outreach

Status:                       Full Time; Regular; Non-Exempt

Location:                  Long Island City

 

 

Position Summary:

The Administrative Coordinator will be responsible for providing administrative and program support to the Senior Director of Court Advocacy & Community Outreach.

 

Essential Duties and Responsibilities:

  • Responsible for providing administrative support to Senior Director of Court Advocacy & Community Outreach, including but not limited to:
    • Writing and typing correspondence, compiling and reviewing reports, filing, copying, and faxing
    • Answering telephones and taking accurate messages and provide appropriate referral information as needed
    • Ordering office and program supplies; tracking inventory; processing purchase orders, check requests, petty cash and metro cards.
    • Organizing/maintaining office environment in an orderly fashion, including updating all binders, program and administrative forms, supplies, metro cards, petty cash, postage, equipment, etc.
    • Assisting with the development and implementation of programming special events
    • Attending program and agency staff meetings, supervision and in-service trainings; taking  minutes, as needed
  • Responsible for tracking and reporting on a new housing reentry initiative, Transitional Reentry Housing Project, including but not limited to:
    • Tracking housing vacancies at Fortune and at external partners
    • Tracking performance indicators to meet contract needs
    • Perform data entry into data management systems, and coordinate data entry with subcontractors’ data management team
    • Reviewing monthly reports from staff for accuracy and completeness
    • Compiling monthly reports on outcomes
    • Conduct monthly imports / exports of agency and subcontractor data
    • Collect and clean data for funder reports
    • Participate in internal chart audits
    • Assist with revising or drafting program policies and procedures
    • Handling coordination and follow-up of all internal and external communication
    • Representing the Senior Director at internal and external meetings when necessary
    • Assisting with review of quarterly and annual reports
    • Taking lead on special projects as assigned by Senior Director
    • Maintaining agency archive information in such areas as contracts, program and financial reports
    • Taking on additional responsibilities as needed

 

Qualifications

 

  • Bachelor's degree preferred, preferably in public health, human services, criminal justice, sociology or related field, with a strong background in data management.  
  • Five years’ experience as coordinator, administrative assistant for senior level staff. 
  • Strong computer skills and a minimum of two years relevant work experience in data entry, admin, or reporting, preferably in a nonprofit social service setting.
  • Strong analytic, administrative, and organizational, file management skills: ability to complete work with precision and accuracy.
  • Must be able to communicate professionally and effectively both in writing and oral form with a wide range of people both inside and outside of the organization.
  • Ability to work effectively with minimum supervision in a fast-paced, high volume office, and appropriately set priorities and exercise independent judgment.
  • Strong computer experience, including experience with Microsoft Word, Excel, SharePoint, and Power Point (Access a plus).
  • Initiative, creativity, and a high energy level.
  • Experience with quality assurance and/or quality improvement.
  • Excellent organizational and time management skills, with the ability to work independently and handle multiple priorities.
  • Excellent written and verbal communication skills.
  • Ability to build relationships with staff members of all levels.
  • Interest in or experience with working with individuals with criminal justice involvement.

 

Travel Requirements – Will require travel to and from our Harlem and LIC offices.

 

Physical Demands (if applicable):

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

 

The Fortune Society is an Equal Opportunity Employer.  All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.

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