Program Assistant, Vaccine Equity Partner Engagement
Job Details
LIC - Central DOHMH - Long Island City, NY
Full Time
Program Assistant, Vaccine Equity Partner Engagement

The Fund for Public Health in New York City, (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City. 


The Center for Health Equity & Community Wellness (CHECW) aims to eliminate racial inequities resulting in premature mortality, with a focus on chronic disease, by addressing the social and environmental factors that impact health. CHECW works to increase placed-based investments in priority neighborhoods with community programming and services based on epidemiology; influence and leverage the health system to promote whole-person care; intensify the agency’s approach to tackling big salt, sugar, and tobacco; and finding innovative ways to improve the built environment and address the social determinants of health and root causes of health inequities. During the COVID-19 pandemic, CHECW is working directly with communities experiencing the unjust impacts of inequities exacerbated by COVID-19, including impacts like high mortality rates, food insecurity, loss of employment, and eviction. 



The Health Department is working to ensure fair and equitable access to the COVID-19 vaccine. This requires that the communities hit hardest by the pandemic have access to the vaccine and the information they need to make the decision to get vaccinated. The Health Department’s COVID-19 Equity Action Plan recognizes that underinvestment and structural racism are the root causes of the disproportionate burden of COVID-19 cases, hospitalizations, and deaths seen in priority neighborhoods. 


The Vaccine Equity Partner Engagement (VEPE) project will support equitable access to COVID-19 vaccines and vaccine information by funding community partners to develop messaging, lead engagement, support navigation of vaccination scheduling systems in priority communities and hire community health workers to engage public housing residents in COVID-19 recovery work. Community- and faith-based organizations often rely on very limited internal resources that have been stretched even thinner by COVID-19 and parallel pandemics (e.g., mental health, chronic disease, social and economic instability, overdose, and racism). Funding aims to increase investment in the organizations that have deep roots in the priority communities we seek to engage. 



This position is funded for two years from July 1st, 2022, until June 30, 2024, by the Centers for Disease Control and Prevention through the Coronavirus Response and Relief Supplemental Appropriations Act of 2021, P.L. 116-260. There is the possibility of additional funding, contingent on grant renewal. 



In partnership with the Fund for Public Health in New York City (FPHNYC) and under the direction of the program director, the Program Assistant for Vaccine Equity Partner Engagement will provide general technical and administrative support to the program. This is a high-profile, high priority project in partnership with the New York City Department of Health and Mental Hygiene and other City Agencies through the Vaccine Command Center. 


The Program Assistant will support the administrative functions of the program necessary to support a portfolio of organizations funded to do outreach, messaging, education, and navigation for the COVID-19 vaccine and COVID-19 recovery. The Program Assistant will be under the direct supervision of the Program Manager. The assistant will provide critical support on contract compliance, project management, administrative tasks, and partner capacity building in priority neighborhoods and communities to confront health inequities, misinformation, and disparate impacts of COVID-19. The candidate should be able to demonstrate strong technical and administrative skills and the ability to manage a variety of projects simultaneously in a fast-paced environment. 



· Perform administrative tasks as needed, such as scheduling daily/weekly meetings, reserving equipment and/or conference rooms, sending invites to attendees, and sending bulk emails 

· Support logistics for partner trainings 

· Take meeting notes and synthesize large amounts of information into concise summaries with action items and next steps 

· Provide technical assistance to partners and/or coordinators on the partner database built on Salesforce 

· Support the review and tracking of partner communications materials 

· Provide logistic support for personal protective equipment (PPE) and Communications Materials for C/FBOs 

· Support the team in preparation of grant documents 

· Create program materials, such as slide decks and one-pagers 

· Maintain online database by updating and uploading content to resource library and monitoring message board 

· Support the team’s shared drive organization 

· Assess workflow problems and makes recommendations to improve processes and efficiency. 

· Other duties as necessary


· Two to three years of experience in program assistance or similar work 

· Computer skills (Microsoft Office Suite, Outlook, and WebEx/Teams/Zoom) 

· Budgeting and invoicing experience 

· Project management skills 

· Creative, flexible, able to meet tight deadlines, and able to manage several tasks at once 

· Good problem-solving skills 

· Excellent interpersonal and written communication skills 

· Experience applying a health equity lens to public health programming 

· Knowledge and experience working with diverse community-based organizations 




· All staff must be vaccinated against COVID-19 unless they have been granted a medical or religious reasonable accommodation. This requirement must be met by your start date. 

· This position will initially operate in a hybrid work environment with the potential of shifting to 100% in-office. The office is located at 42-09 28th Street, Long Island City, NY. 

· There is a potential for this position to transition to DOHMH, for which eligibility requirements include NYC residency 


FPHNYC offers a comprehensive benefits package. The salary for this position is $60,000. 



To apply, send resume, with cover letter, including salary requested and how your experience relates to this position. Resumes without cover letters will not be reviewed. We ask that you do not contact our staff directly and no phone inquiries please. Applicants who best match the position needs will be contacted. 



The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.