SUMMARY

Responsible for the oversight of various recruitment processes, as well as supporting the HR management with staff relations matters, training, and staff recognition activities. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Partnering with the operations leaders, executive leaders, and human resources with recruitment needs.
• Source and attract highly qualified candidates by developing strong community contacts with schools, agencies, local job placement agencies.  
• Conduct interviews, establish, and maintain a strong recruitment pipeline of candidates in the future.
• Network with the community, visit local schools, meet with recruitment agencies, and attend local job fairs.
• Develop and maintain a network of contacts to help identify and source qualified candidates.
• Prepare and place job requisition in Paycom HRIS system.
• Cultivate relationships with quality candidates will be the kept to succeed in this role.,
• Regular utilization of applicant tracking system - Paycom to review, analyze and assess information provided by applicants in response to job postings.
• Assist the Asst. Director of Human Resources in recruiting for all assigned open positions and communicate timely actions and next steps with team and hiring managers.
• Assist the Asst. Director of Human Resources to generate and screen resumes and application, schedule applicant appointments and conduct in-depth interviews.
• Assist the Asst. Director of Human Resources in the Administration and personality test using Predictive Index website
• Assists with the processing of employment application, screening applications, screening applicants, references, background checks and other employment needs.
• Assists with the preparation of training materials including and not limited to new hire orientation
• Assists the Ass.t Director of Human Resources with I-9 government compliance and other federal and state compliance tasks.
• Creates and maintains employee files to and document actions and to provide information for payroll and other uses.
• Assist Asst Director of Human Resources with all wellness initiatives.
• Enter new hires in Paycom HRIS system
• Responsible for filing and maintaining files up to date
• Distribute internal mail and/or forms to other department and offices.
• Process and maintain accurate records of name tags, lockers and parking transponders.
• Maintain numerous bulleting boards and update with information
• Conducts locker audit on a quarterly basis.
• Ensure and maintain confidentiality
• Oversee Paycom user access information.
• Answers telephones, types, files, sends faxes and photocopies information.
• Must be able to multitask
• Assist Director of Human Resources with the planning, preparing, coordinating, scheduling and implementation of all HR sponsored training programs.
• Assist and help facilitate employee recognition events.
• Participates in administrative staff meetings and attends other meetings and seminars.
• Assist and recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.
• Maintain close liaison with payroll administrator
• Assist in daily HR activities
• Coordinate with HR Director to ensure compliance with Hotel guidelines and applicable State and Federal laws
• Assist the HR Director on special projects and keep him/her abreast of current issues
• Attend HR related functions, meetings, training, and informational seminars for the benefit of the Hotel
• Other duties and responsibilities may be assigned. The employee is expected to work in other areas of the hotel when needed to assist operations to perform job duties not necessarily contained in this job description

EDUCATION / EXPERIENCE

The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Two to four years of college education in related field.
• Prior administrative related experience

REQUIREMENTS

• Physical demands
  • While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hear
  • The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls
  • Position may require reaching with hands and arms
  • The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• Communication
  • Ability to communicate, both verbally and written, effectively with employees, vendors and visitors to human resources.
  • Must read, write and speak the English language fluently
  • Knowledge of Spanish or Creole helpful
• Computer skills
  • Strong Microsoft Office skills with emphasis on Word, Excel, Power Point.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those that an employee must be able to handle to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform in this environment.

Noise level in the work environment is usually moderate.