Job Summary

Amnesty International USA (AIUSA) seeks an organized and enthusiastic Communications Coordinator with excellent multi-tasking and analytical abilities to support AIUSAs Public Affairs Unit on a project-based schedule. The Communications Coordinator aspires to grow into a Project Manager role and will ensure that communications/multimedia projects that are time-sensitive issues are prioritized, that ongoing work is on deadline, and the full Public Affairs Team is abreast of internal and external developments. The Communications Coordinator is the PA teams primary air traffic controller and will enhance and improve coordination within the Public Affairs and among the department and teams across the organization. This position may be across confidential and sensitive matters and must meet them professionally.

Responsibilities

• Uplift and center AIUSAs Inclusion, Diversity, Equity, and Accessiblity (IDEA) priniciples in their work and the Public Affairs team efforts.

• Project Coordination (80%)

• Coordinating department calendar of events, activities, and hiring process with Human Resources, including interns, and managing the mechanics of the budgetary and master planning process.

• Monitors the Public Affairs budget; processes invoices for payment and expense reports

• Manages or supports communication with vendors and partners on behalf of the organization and the Public Affairs department.

• Keeps abreast of current and ongoing advances in digital technology tools, industry-related events, and innovations in information dissemination, social media planning, and Project management

• Coordinate 2022 AIUSA Projects, including, but not limited to:

• Website Redesign & Implementation Support

• AIUSA 2022-2023 Priority Work Project as assigned

• Digital Asset Management tool Implementation

• Communications and Media Planning

• Administrative Support w/in Departmental and Organizational Coordination (20%)

• Coordinates most communication within the Public Affairs department and between other units

• Provides research and writing support across digital media channels as assigned.

• Creates processes and systems to support collaboration among units in the department and across the organization. May include and is not limited to Project Management software and other internal communications tools.

• Maintains Public Affairs departments files and supports content organization in AIUSAs DAM.

• Coordinates the Public Affairs departments calendar, team schedule, and other engagements. Prepares written communications as needed for such engagements

• Coordinating department calendar of events, activities, and hiring process with Human Resources, including interns, and managing the mechanics of the budgetary and master planning process.

• Produces and submits expense reports for the National Director of Public Affairs (expenses include monthly expenses incurred by NDPA for Public Affairs expenses, such web hosting).

Requirements

Experience:

• 2-4 Years of experience in a project coordination role within a fast-paced, deadline-driven environment

• Experience working with sensitive or confidential information

• Experience working with employees at all levels

• Experience using Adobe Prosperities and the Creative Cloud

• Experience working on human rights issues preferred

• Experience in adaptable, nimble environments

• Non-profit or agency experience preferred

Skills:

• Strong Microsoft365 Properties Skills

• Experience with Project Management Tools (ex. Asana, Microsoft Teams, Trillo, etc.)

• Excellent written and oral communication skills

• Excellent interpersonal skills

• Highly developed organizational skills and attention to detail

• Ability to use tact and discretion to obtain cooperation and understanding on routine matters

• Ability to think analytically, problem-solve creatively, and use data-informed decision-making practices

• Diplomatic skills to enhance project coordination

• Ability to discuss difficult topics from a place of empathy, understanding, or learning