Administrative Assistant - Hourly

I. GENERAL SUMMARY OF POSITION PURPOSE:

To greet visitors and callers and refer them to the appropriate staff member as necessary. 

II. ESSENTIAL POSITION DUTIES:

1. Maintains a hospitable and welcoming presence in the front office for parish visitors, providing appropriate assistance and/or referral.
2. Answers telephone and assures accurate and prompt transmission of messages.
3. Provides general information for persons calling or visiting the parish. Utilizes other church, social service, community and/or government directories to provide accurate and helpful information to visitors and parishioners.
4. Maintains filing systems for the office.
5. Maintains an inventory of office supplies and reorders as needed.
6. Provides assistance to parishioners requesting Mass requests and Mass cards.
7. Refers those in need to social agencies when appropriate.
8. Opens and distributes incoming mail and ensures the mailing of outgoing mail.
9. Coordinates the use of keys for parish facilities as directed.
10. Coordinates volunteers as needed for parish administrative projects.
11. Performs other duties as assigned

Successful candidate must be knowledgeable of basic administrative duties and handling interaction with the public effectively and efficiently.  Must have the ability to multi-task, prioritize duties and exhibit excellent communication skills both written and verbal. This position requires proficient computer skills in Word, Publisher, Excel, database software and use of the Internet.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.