Human Resources Generalist
Job Details
Elgin - Elgin, IL
Full Time
Bachelor's Degree
Human Resources

Job Description


  • Under supervision, facilitate the day-to-day operations pertaining to all aspects of the HR function from a tactical perspective. Responsible for administering employee benefits, and the wider business on all people-related matters. Major accountabilities will include; compensation for employees, working the recruitment process with the supervisor, first line investigation and counseling for managers and employee relations issues, Regulatory & Legal Filings, Policy development & implementation.

Essential Functions:

  • Handbook policy management.
  • Serve as point of contact for HR matters.
  • Conducts research, assimilates data for compliance and reporting.
  • Creating and maintaining necessary spreadsheets and reports.
  • Responsible for communicating with managers on employee orientation process, company benefit programs and all company communications including handbook and HR policies.
  • Work with management in developing social events and employee activities.
  • Provide HR counseling and listening ear for employees and problem-solving process in conjunction with management team. Hold confidences as priority.
  • Support the implementation of various human resource projects and initiatives.
  • Facilitates the recruitment process for all Staff and works with Hiring Managers from across campus to facilitate sourcing and selection.
  • Administer and review new hire paperwork and then give to Payroll to input into the Human Resources Information System (HRIS) including E-Verify.
  • Maintain human resources records in accordance with legal requirements and university policy.
  • Write, revise, and maintain Business Continuity Plan for Human Resources.
  • Maintain an adequate personnel record filing system that meets the needs of the facility and complies with current employment practices.
  • Ensure hiring/discharge procedures follow established procedures and policies.
  • Write, revise, edit, proofread and share with supervisor all company policies & procedures and related documents as needed. Use internal communications (weekly University newsletter, email, website, etc.) and other vehicles to communicate information.
  • Maintain the Employee Information page within the University intra-net.
  • Prepare offer letters and new hire packages.
  • Administer employee benefit plans including employee health insurance, long-term & short-term disability, and retirement.
  • Conduct annual Open Enrollment process.
  • File Workers Compensation claims.
  • Meet with new employees to deliver benefit package overview.
  • Conduct exit interviews with terminating employees.
  • Implement COBRA Continuation for terminating employees.
  • Protects organization's values by keeping information confidential.
  • Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising supervisor on needed actions.
  • Ensures regulatory compliance with all plans and policies.

Supervisory Responsibility:

  • This position may have supervisory responsibilities.

Additional Duties:

  • Become familiar with the Judson culture.
  • Support the mission and goals of the University and respective departments.
  • Other duties as assigned.

Required Education and Experience:

  • Bachelor’s Degree in HR or a related field is required.
  • Knowledge of HR practices and familiarity of basic employment laws and compliance issues.
  • PHR or SPHR certification is a plus.
  • Proficient computer skills, including Microsoft Office Suite including Excel.
  • Experience with payroll and HRIS software is a plus.
  • Strong communication skills, both written and verbal is essential.
  • Ability to work independently and as a team leader.

Preferred Education and Experience:

  • Bachelor’s degree preferred.
  • Prior experience in a higher education setting or in a related industry is desired although not required.

Salary & Benefits:

  • This is a full-time exempt position at 40 hours/week. Salary is commensurate with education and experience.