Legal Assistant
Job Details
Entry
American Psychiatric Association HQ - Washington, DC
Full-Time
4 Year Degree
Legal Admin

POSITION SUMMARY

This energetic and self-starting person is integral to the success of the Office of General Counsel by managing the departments various functions and processes, which includes budget and financial tracking, interaction with other departments of the organization and outside organizations, and substantive and administrative support to the legal department, important organizational committees and councils and other departments. The Legal Assistant provides research, organizational and administrative support to a very busy office that handles diverse issues and works closely with other organizations, members, and all other departments of APA and its foundation.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Prepares presentations and materials for attorneys for meetings and seminars.
  • Assists with management of administrative aspects of APAs contracting process, including database management, requests for proposals, contract amendments and renewals under supervision of department attorneys.
  • Files annual corporate documents and updates in DC and DE, ensures representation in states where APA does business, monitors and coordinates trademark and copyright renewals with outside counsel.
  • Oversees legal department finances to adhere to yearly budget and forecasts future budget needs, including processing invoices and expenses, preparing budget reports and planning of expenditures.
  • Coordinates logistics for meetings and seminars.
  • Assists in the selection and management of student interns in summer intern program when held.
  • Prioritizes and responds to requests from members, and district branches under direction and supervision of department attorneys.
  • Responds to correspondence received from the public.
  • Coordinates travel and oversees expenses and organization of the meetings and phone calls of the various APA components staffed by the legal office.
  • Conducts legal and factual research using internet and legal databases (such as WESTLAW, LEXIS-NEXIS and PACER).
  • Creates presentations, binders and other informational media to support advocacy efforts such as Mental Health Parity enforcement.
  • Manages calendars, travel, and meetings of legal office.
  • Responsible for organization of electronic and paper files, office supplies and other administrative tasks as needed.
  • Other duties as assigned.

 

Qualifications

REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS

  • College degree preferred. Associate degree plus experience can substitute.
  • Strong interest in law and mental health.
  • Ability to maintain confidentiality, exercise discretion and sound judgment.
  • Highly organized with ability to prioritize, multi-task and take initiative. Possess strong accuracy, attention to detail and ability to follow-through.
  • Excellent written and oral communication skills, interpersonal skills, tact and diplomacy with the ability to work with all levels of management.
  • Ability to work under pressure, meet multiple deadlines, troubleshoot and problem solve.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
  • High-energy and creativity.
  • Proficiency in legal research using Westlaw, Lexis-Nexis and Pacer databases a plus.

EOE, including disability/vets

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