Advancement Services Associate
Job Details
Full Time

POSITION SUMMARY:

The BAC is seeking a highly motivated, data-driven, analytical, and energetic individual to serve as the Advancement Services Associate, supporting the meaningful work being done in philanthropy and alumni relations at Boston Architectural College (BAC). The Associate will be a critical member of the BAC’s Institutional Advancement team, working alongside members of the Institutional Advancement (IA) team to support advancing the College and creating a foundation for the future.

Reporting to the Associate Director of Advancement and Donor Services, the Associate will provide operational support and enhance the IA department’s capacity for data integrity, research, and analysis. Critical functions include gift processing and donor acknowledgements, constituent records maintenance, and creating queries and reports that help track and analyze gift and grant activity.

This position requires strong data management and analytical skills with attention to detail and fine-tuned accuracy, as well as the ability to take initiative, manage multiple projects simultaneously and complete discretion regarding the handling and storing of confidential data.

This position is eligible to be hybrid with the expectation of working onsite at BAC’s Newbury Street, Boston office 1-2 days/week.

ESSENTIAL RESPONSIBILITIES:

  • Daily processing of gifts, pledges and payments and entry into the fundraising database (currently Salesforce).
  • Ensure all donations are recorded, receipted, and reported to reflect the donors' intentions while conforming to specified legal, IRS, CASE and the BAC’s specific requirements.
  • Generate gift receipts and acknowledgements and work with the Associate Director of Advancement and Donor Services to produce custom letters for gifts outside of the standard acknowledgement process.
  • Produce and distribute acknowledgement reports as needed (In Honor/Memory Of, lists of donors to various campus partners, new donor reports, etc.).
  • Perform ongoing Salesforce data maintenance which includes ensuring accuracy and integrity on biographical and educational information (e.g., NCOA, unsubscribes, etc.). This will involve collaborating with key partners across campus such as the registrar, finance, student life and enrollment.
  • Help to create, run, and analyze weekly, monthly, quarterly, and ad hoc reports and dashboards in Salesforce to monitor data integrity and consistency. Support work to track restricted funds and prepare endowment reports for donors.
  • Conduct research and create research briefings on individuals and organizations to support donor stewardship as well as prospect identification and qualification for the Advancement team and Office of the President.
  • Participate in the finding and implementation of new technology solution for the Advancement team, such as online giving and event registration systems.
  • Assist with Institutional Advancement events and programs particularly around the recording of attendees and facilitation of event and gift payments. Occasionally events are outside of regular business hours.
  • Cover letter required

 

Qualifications & Skills:
 

  • A Bachelor’s Degree is preferred and at least three years of experience working in a nonprofit environment is required; preferably in higher education fundraising.
  • At least two years of experience using a fundraising CRM or other database systems.
  • Excellent organizational, planning and time management skills.
  • Impeccable attention to detail and accuracy of work.
  • Ability to exercise good judgement and prioritize tasks under pressure.
  • Must be independent, proactive, and able to work under the pressure of tight deadlines
  • Demonstrated  CRM software, preferably Salesforce.
  • Excellent written and verbal skills; high level of customer service orientation
  • Must have strong computer skills including demonstrated proficiency in Microsoft Office (Word, Excel, Access, PowerPoint)
  • Highly collaborative, positive energy, team orientated, and “can do” attitude.
  • Willingness and ability to handle confidential information.
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