Student Clerical - Library Archives and Special Collections

Position Overview

Perform computer and customer service related duties in an office setting. Typical duties may include but are not limited to: typing, filing, answering telephones, customer service, scheduling appointments, and Microsoft Office experience.

Hours per Week

• 12-20 hours per week
• Mon-Fri 8-5 only

College/Department Overview

This position is in the Chambers Library, Archives and Special Collections, which can be found on the second floor in Room 215. Housed here are the university archives and primary materials that constitute the Special Collections. 

Department Specific Job Functions

• Assist Archives and Special Collection staff processing primary materials
• Rehousing of materials into archival quality housing
• Moving and staging records boxes of materials
• Inventorying collection materials
• Enter data into the computer
• Assisting with requests for materials

Special Instructions for Applicants

Be prepared to answer the following questions and upload the following documents upon applying:

• Are you detail oriented?
• Do you like organizing things?
• Please include your class schedule. We will not consider applications without a class schedule.
• Please describe your availability Monday - Friday, 8am - 5pm

Enrollment Requirements

Fall/Spring Semesters: All student employees must be enrolled at least half time to be eligible to work any UCO student position. Half time enrollment for Fall/Spring is considered 5 hours for graduates and 6 hours for undergraduates.  International students shall be enrolled full time to be eligible to work as a student worker. Full time enrollment is 9 credit hours for graduates and 12 credit hours for undergraduates.

Summer Semester: Student employees working regular student positions must be enrolled in at least 3 credit hours to be eligible to work during the summer. Students not enrolled in summer classes must be enrolled in Fall classes in order to work on campus, but they (and the department) will be required to pay FICA taxes. Student employees working FWSP positions must be enrolled in a minimum of 6 credit hours (if undergraduate) or 5 credit hours (if graduate) in order to work during the summer in a Federal Work Study Program position. 

Enrollment Exception: If the number of credit hours needed to graduate is less than the minimum number of hours required for student employment, the student must obtain a letter from their Academic Advisor (stating the number of hours needed to graduate and anticipated graduation date) and submit it to Human Resources. This pertains to both regular and Federal Work Study Program positions. Contact jobs@uco.edu for more information.

Qualifications/Experience Required

• Must be meticulous and detailed oriented
• Knowledge of organizational principles
• Ability to work independently
• Accurately identify and label records boxes
• Have problem solving skills

Qualifications/Experience Preferred

• Working in a library
• Working with primary materials in an archival setting

Knowledge/Skills/Abilities

• Have sensitivity of intercultural communication
• Excellent written and oral communication skills
• Good interpersonal skills
• Dependable
• Punctual

Physical Demands

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.