Accounts Payable Specialist
Job Details
American Psychiatric Association HQ - Washington, DC
Full-Time
2 Year Degree
Accounting

POSITION SUMMARY

The Accounts Payable Specialist performs a variety of accounting activities related to vendor payments; compiles, computes, and records transactions into the organizations AP and financial accounting systems; and reviews transactions to identify and resolve discrepancies.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Compiles vendor payment requests, sufficient supporting documentation, proper authorization, and accounts codes in the AP system, Chrome River, and:
    • Reviews invoices and account coding for accuracy and compliance with APA policies
    • Researches and resolves discrepancies with vendors and APA staff as needed
    • Generates payment via check, ACH transactions, and wire transfers timely and in accordance with APAs payment schedule
  • Requests appropriate tax forms from vendors for yearend tax reporting
  • Maintains accurate vendor records in the AP and financial accounting systems
  • Processes staff and member reimbursements, and assists individuals with submissions in Chrome River as needed
  • Prepares assigned balance sheet account reconciliations and coordinates with budget managers on discrepancies
  • Reconciles APA and FDN credit cards monthly
  • Maintains a list of outstanding checks and coordinates with vendors and appropriate APA staff to resolve issues
  • Other AP and accounting duties as assigned

 

REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS

  • Bachelors degree in accounting or finance-related field
  • Prefer two years of experience within accounts payable, preferably within non-profits or an association.
  • Must exercise independent judgement in the processing and resolution of routine accounts payable matters.
  • Demonstrate and utilize a working knowledge of applicable laws and regulations.

EOE, including disability/vets

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