POSITION SUMMARY
The Accounts Payable Specialist performs a variety of accounting activities related to vendor payments; compiles, computes, and records transactions into the organizations AP and financial accounting systems; and reviews transactions to identify and resolve discrepancies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Compiles vendor payment requests, sufficient supporting documentation, proper authorization, and accounts codes in the AP system, Chrome River, and:
- Reviews invoices and account coding for accuracy and compliance with APA policies
- Researches and resolves discrepancies with vendors and APA staff as needed
- Generates payment via check, ACH transactions, and wire transfers timely and in accordance with APAs payment schedule
- Requests appropriate tax forms from vendors for yearend tax reporting
- Maintains accurate vendor records in the AP and financial accounting systems
- Processes staff and member reimbursements, and assists individuals with submissions in Chrome River as needed
- Prepares assigned balance sheet account reconciliations and coordinates with budget managers on discrepancies
- Reconciles APA and FDN credit cards monthly
- Maintains a list of outstanding checks and coordinates with vendors and appropriate APA staff to resolve issues
- Other AP and accounting duties as assigned
