Talent Coordinator - Headquarters
Job Details
Headquarters - Long Beach, CA

The Talent Coordinator is responsible for providing all administrative and clerical support for the Department of Human Resources

Essential Duties:

  • Act in a confidential capacity handling external and internal inquiries from the public, employees, & departments
  • Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time
  • Responsible for the full onboarding process for multiple branches across the U.S
  • Maintain new hire spreadsheet records
  • Responsible for running background checks and checking pre-employment testing results for new hires
  • Coordinate with branch for new hire training classes
  • Process and maintain Human Resources personnel files for all staff
  • Responsible for retention and archiving of all personnel records
  • Gather data, reports, and materials upon request
  • Coordinate and/or facilitate special projects as needed
  • Develop and produce presentations and briefings
  • Provide office management and clerical services for the HR Department. Examples (not all inclusive) include phone calls, mail, scheduling and calendar issues, filing system upkeep, supply ordering
  • Assess, process and contest unemployment claims gathering and providing data and response to unemployment agencies
  • Process and respond to garnishments, levies and other requests from agencies pertaining to payroll
  • Provide payroll processing support
  • Track, monitor, and input reviews
  • Maintaining Employee Files
  • Coordinate and perform a variety of duties related to employee benefits including, but not limited to, health, disability, 401k and leaves of absence
  • Help with coordinating the open enrollment and answer questions related to benefit options and changes
  • Manage and keep current HRIS system keeping all data current
  • Filing
  • Other duties as assigned

Basic Knowledge, Skills and Abilities:

  • Intermediate to advance MS Office / Google Docs skills
  • Ability to work well with others in a team environment
  • Maintain a positive work environment
  • Typing above 45 words per minute
  • Administrative writing skills
  • Verbal communication
  • Professionalism
  • Organization
  • Detail Oriented

Equipment Operated:

  • Computer (Keyboard, mouse)
  • Phone
  • Basic office equipment (Stapler, scissors, hole puncher, etc.)
  • Copy/Fax Scanner

Physical Requirements & Work Environment

  • Requires standing/sitting for prolonged periods of time
  • Requires lifting up 20lbs
  • Requires using hands to handle, control or lift objects
  • Requires repetitive movement

Education and Experience

  • High School Diploma (or equivalent)
  • Preferred candidate will have:
    • Administrative experience
    • Human Resources Experience
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