Staff Accountant
Staff Accountant
BBBS - St. Paul, MN
Full Time
Not Specified
$55,000.00 - $65,000.00 Salary/year
Position Specifics

Under the direction of the VP of Finance and Operations, this position maintains and controls the General Ledger accounts and business transactions of the organization, applying the Generally Accepted Accounting Principles (GAAP) to ensure that the financial operating and reporting needs of the organization are met. Duties include tracking cash inflows and outflows; assists with the budget and audit; prepares accounts payable and payroll backup; conducts monthly and year-end close procedures, and assists in the preparation of finance committee materials and review of operating results.


General Accounting

  • Assist in the preparation of quarterly forecast report to the Finance Committee by the 15th of next month.
  • Attend all Finance Committee meetings.
  • Track capital campaign contributions and expenses.
  • Communicate and enforce financial controls at agency events as needed.
  • Assist in preparation of annual planning cycle and reporting.
  • Coordinate Finance Department record retention policy. 
  • Comply with, and enforce, established internal control practices and procedures to ensure proper management of financial transactions
  • Accountable for the monthly financial close and preparation of standard month end journal entries.
  • Work with Development staff to properly record gifts and pledge payments.
  • Process all credit card donations.
  • Prepare deposits of cash receipts in a timely manner update and maintain cash receipts journal.
  • Bring deposits to bank.
  • Prepare journal entries to ensure accuracy of financial transactions.
  • Assist in reporting financial information to staff, management and outside agencies as needed.
  • Maintain fixed assets schedule, ensuring proper depreciation schedules are followed.
  • Assist budget managers in accessing Financial Edge Dashboard.
  • Prepare monthly reconciliations for various general ledger accounts.
  • Maintain supporting documentation for all full-time equivalents’ (FTE) related to allocation of expenses.
  • Assist in preparation and 990 of annual audit.
  • Maintain and distribute the petty cash fund.
  • Grant Tracking and Invoicing.

Accounts payable

  • Process all incoming invoices and distribute to appropriate staff for approval.
  • Process and distribute 1099s.
  • Verify completeness, accuracy, and coding of all vouchers, check requests, and employee expense reports.
  • Process weekly disbursements.
  • Reconcile benefit invoices to payroll records, review employee insurance bills for accuracy, and resolve discrepancies.
  • Prepare necessary accounts payable reports as needed.
  • Monitor budget compliance.


  • Maintain paid time off (PTO) and purchased PTO recording systems.
  • Maintain all full-time equivalent (FTE) and payroll tracking reports for planning and reporting purposes including monthly employee retention report.
  • Maintain online system for 403(b) program. Process enrollments and submit employer and employee contributions on a bi-weekly basis.
  • Monitor unemployment and tax reporting of payroll vendor and resolve issues pertinent to government regulations.
  • Provide backup for payroll processing and benefits enrollment.

Other Job Duties

  • Act as an ambassador of BBBS out in the community when representing BBBS.
  • Contribute to the overall success of the organization by working together to achieve the mission. 
  • Develop and maintain sensitivity to employee diversity, and demonstrate cultural competence in the workplace and in the services provided by the agency.  
  • Demonstrate respectful treatment of other employees, program participants and all stakeholders.
  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

Education and Experience

  • Bachelor’s degree in Finance or Accounting is preferred with a minimum of one year of  experience in a nonprofit environment; or
  • 5+ years of direct comprehensive accounting experience in field in lieu of degree.  

Knowledge, Skills, and Abilities

  • Ability to utilize accounting software (previous experience with Financial Edge and Raiser’s Edge preferred)
  • Intermediate skills in Excel and other Microsoft Office applications.
  • Knowledge of and ability to apply Generally Accepted Accounting Procedures (GAAP).
  • Knowledge of internal control procedures to safeguard assets.
  • Detail-oriented work style.
  • Ability to manage multiple priorities to ensure completion of work in a timely and efficient manner.
  • Ability to meet deadlines.
  • Ability to maintain high level of confidentiality.
  • Ability to utilize sound judgement when working with secure information.
  • Ability to work independently with minimal day-to-day supervision. 
  • Ability to work collaboratively and respectfully cross-departmentally. 
  • Ability to communicate effectively and respectfully to all levels within the organization.

To Apply

If interested, please submit an application through our Paycom applicant system. You will be required to create account with Paycom, or log in to a previously created account. PLEASE NOTE: Resumes and Cover Letters must be uploaded as ONE document. If you experience difficulty submitting an application, please contact for assistance.

Preference will be given to early applicants meeting the necessary requirements.


Equal Opportunity Employer

The above statements are not intended to encompass all functions and qualifications of the position. Rather, they are intended to provide a general framework of the requirements of the position. Employees may be required to perform other functions not specifically addressed in this job description.