UOLF Volunteer Coordinator
Job Details

Job Title: Volunteer Coordinator

The Utah Olympic Legacy Foundation is seeking a vibrant individual to build our Volunteer capacity and capability as we look to a future Olympic Winter Games. The Volunteer Coordinator for the UOLF will work closely with the Utah Olympic Legacy Foundation’s venue teams in the delivery of consistent, high quality volunteer program for UOLF’s three Olympic Venues. The Volunteer Coordinator will oversee the planning and execution of the volunteer program to support the major annual sporting and special events at venues.

Responsible for:

  • Planning, coordination and execution of year-round volunteer initiatives including the recruitment, recognition and retainment of volunteers for UOLF sporting and special events
  • Design, implement and maintain a centralized UOLF volunteer database
  • Manage regular communication and engagement strategies to recruit, inform, and engage volunteers
  • Lead volunteer onboarding process and support the development of consistent function specific training
  • Collaborate with venue staff to develop policies and procedures for risk management, diversity, equity and inclusion, and other operating protocols
  • Provide training to staff and organizing committees in the use of volunteer database and best practices of volunteer management
  • Organize and appoint venue specific personnel to support the Volunteer Program as needed
  • Review and confirm volunteer requirements supplied by Event Organizing Committees on an annual basis
  • Organize and coordinate volunteer “perks and benefits” system with Event Organizing Committee leads
  • Maintain and report volunteer metrics and other program highlights
  • Facilitate cross venue volunteer deployments
  • Support Event Organizing Committees with set up of check in, break areas and volunteer meals
  • Capture volunteer feedback through post-event surveys and a variety of other methods
  • Facilitate volunteer celebrations and other recognition activities as needed

Required Knowledge and Essential Skills/Education and Experience

  • 3 years’ experience in administration, management, volunteer programs, and/or project management.
  • Nonprofit experience helpful but not required
  • Ability to work under pressure, on tight timelines
  • Critical thinking and problem solving skills
  • Demonstrated ability with Microsoft Word, Excel, PowerPoint, and other business software
  • Verbal and written communication skills

Minimum Qualifications

  • A valid Driver’s License
  • Minimum 21 years of age
  • Flexible work schedule – must be available to work days, evenings, weekends and holidays

Environmental Job Requirements

  • Ability to work on multiple projects simultaneously
  • Ability to work outdoors in all temperature/weather extremes

Physical Requirements

  • Ability to lift 50 pounds
  • Must be able to stand on feet for extended time
  • Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus
  • Hearing – to converse with others in a normal conversation

Balancing, bending, climbing, kneeling, walking, pushing, reaching above shoulders, and sitting

Required In-House Training

  • UAF Orientation
  • Sexual Harassment
  • Drug & Alcohol
  • Hazardous Communications Program
  • POS training (computer system)
  • Radio protocol (emergency procedures)
  • Company Cell Phone Policy
  • Other training as required

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of the job description at any time without prior notice.