Alaska Program Coordinator
Job Details
Anchorage, AK - Anchorage, AK

Position Summary

The Student Conservation Association provides an array of corps and crews programming across the country. Program Coordinators help with the administrative and logistical tasks of executing program in their corresponding region. The Program Coordinator position is responsible for ensuring the logistical and administrative task lists associated with the safe, complete and accurate execution of SCAs various Corps programs in their portfolio are completed in a timely manner. This person ensures Team Leaders are equipped for the program delivery work scheduled, comply with curriculum and any applicable AmeriCorps mandates, safety controls, logistical service/program delivery needs, and mandatory internal record-keeping and administrative requirements. This position reports to the Alaska Program Manager for Corps programs.

This position will be responsible for the day-to-day operations of Corps programming in the State of Alaska and will be based out of Anchorage, Fairbanks or Juneau. SCA Alaska has an office in Anchorage and has a hybrid work approach. If remote, away from Anchorage, this position required 4 week-long trips to Anchorage: staff training or pre-season prep, leader training, member training, and post season wrap up. The annual salary range being offered for this role is $45,000- $50,000. The preference for the location of this role is Anchorage, Fairbanks or Juneau Alaska.

 

 

Roles and Responsibilities

Program Planning & Delivery:

  • Supervise 3 Corps Teams
  • Work with Alaska Program Manager Corps to review execution plan and ensure necessary preparations and monitoring plans are completed.
  • Collaborate with Alaska program staff team to execute program
  • Assist with interviewing and hiring of seasonal field leaders
  • Report, track and respond to incidents in accordance with SCA policies and procedures.
  • Responsible for modeling, facilitating, and building an inclusive community
  • Collaborate with Agency Partner- on the ground support- for work project logistics and outputs
  • Ensures project logistics are planned and organize prior to program
  • Assist SCAs Training Department with member and leader training
  • Monitor leaders project delivery to ensure compliance with administrative, AmeriCorps and other curriculum checklists
  • Responsible for ensuring leaders and members are readily equipped with or have access to necessary gear and equipment
  • Monitor administrative requirements of the program: weekly timesheets, program reports/summaries; development and monitoring of program budget
  • Ensures timesheets are completed accurately by all program participants and leaders, approve timesheets for each participant
  • Ensure program reports/summaries are submitted timely,
  • Monitor team budgets: save receipts and code properly; track spending on each line item
  • Monitor all other SCA administrative requirements are met by teams
  • Communicate regularly with the field leaders with weekly check ins
  • Schedule, plan and execute field visits to camp with the teams for 2 nights while monitoring the crew dynamic, program outputs, compliance with policies and work output expectations

 

Recruiting & Onboarding:

  • Act as hiring manager to interview and hire seasonal field leaders
  • Collaborate with Recruiter on member interviewing and hiring
  • Collaborate with HR on leader and member onboarding and field ready status for all participants
  • Assist with orientation of crew leaders to prepare them for the teams work ahead of them

 

Program Improvements:

  • Share on-the-ground learnings with Alaska Program Manager and the Alaska team

 

External Engagement:

  • Represent Alaska Corps Program in the community
  • Represent SCA with Agency partners on pre-season and post season calls and field visits
  • Assist Alaska Program Managers and Partnership staff to build relationships with community organizations and land partners on a local level.

 

Internal SCA Engagement:

  • Collaborate with HR and Recruitment teams representatives for leader and crew member recruiting and onboarding processes
  • Collaborate with Partnership department for program implementation of work sold to agency partners
  • Collaborate with Alaska program staff team on program preparation and implementation
  • Participate with Corps and Crew Staff across the country, sharing knowledge, experience and resources
  • Responsible for keeping abreast of internal policies and procedures and any AmeriCorps requirements, such as but not only weekly time-keeping logs, narrative reporting for funders, and other SCA mandates and ensuring Team Leaders timely and accurate compliance.

 

Alumni Engagement:

  • Maintain relationship with alumni

 

Qualifications

  • Project management experience in a collaborative environment
  • Strong communication skills when working with various external and internal partners
  • Strong organizational and time management skills with exceptional attention to detail
  • Ability to work independently, problem solve, and follow through on tasks
  • Experience working with and supervising young adults
  • Experience working with young adults from racially and socioeconomically diverse backgrounds
  • Wilderness First Responder and CPR certifications or ability to obtain before start date
  • Experience working in conservation and strong technical outdoor living skills (experience as a former Crew Leader is preferred)
  • Demonstrated proactive approaches to problem solving with strong decision-making capability.
  • Emotional maturity, flexibility and positive attitude
  • Highly resourceful team player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Capable of lifting 40 pounds and working on uneven terrain
  • Intermediate computer skills: Microsoft suite including Teams, Outlook, Excel; Salesforce

 

Education and Experience

  • Associates or Bachelors in a related field preferred
  • 2-5 years experience working in a related field
  • Proven ability to multi-task and troubleshoot in a fast-paced environment
  • Attention to detail and follow through on administrative tasks

 

Travel Requirements

  • Must possess a valid drivers license and have a Motor Vehicle Record that meets SCA standards.
  • Excellent driving record and ability to drive in a variety of conditions including city driving and/or use of four-wheel drive as well as standard transmission as needed.
  • The ability to travel for extended periods of time outside and over a variety of terrain
  • Must be able to spend time in the field with the teams for 2 nights, about 4 times throughout the summer

 

Supervisory responsibilities

This position manages other employees and is responsible for the performance management and adequate hiring of those employees.

AAP/EEO Statement

SCA strives to cultivate a work environment that encourages fairness, teamwork, and respect among all staff members. It is firmly committed to maintaining a work atmosphere in which people of diverse backgrounds and lifestyles may grow personally and professionally.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Conditions of Employment:

Beginning on 1/18/22, all new SCA program participants are required to provide proof of up to date vaccination against COVID-19. Per CDC guidance, up to date vaccination now includes all recommended COVID-19 vaccines, including any booster dose(s) when indicated. For example, if someone has completed the primary series but is not yet indicated for a booster shot, they are considered up to date. Once a person is indicated for a booster (6 months after Pfizer or Moderna primary series, 2 months after J&J primary series), full and up-to-date vaccination includes the completed booster shot. Visit the following website for more information, including medical and religious exemptions: www.thesca.org/covid.

SCA1957

The Student Conservation Association, Inc. is an equal-opportunity employer.

SCA in the Northwest
The Student Conservation Association: A Look Back
Apply