Administrative Assistant -Accounting
Job Details
TX Home Office - Irving, TX
Full Time
High School
Admin - Clerical

SUMMARY:   The Accounting Administrative Assistant is responsible for providing administrative support to the Accounting department by way of reports, accounting, policies and procedures and completes projects as assigned.



  • Organizes and maintains file system, scans invoices/documents/resident checks for electronic storage, and files correspondence and other records.
  • Receives/stamp invoices and forward to Accounts Payable to process, prepares check requests, and maintains timely payment of vendors. Periodically checks Accounts Payable email folder/fax folder and processes those documents to correct person.
  • Prepares training and reporting materials for specific department needs.
  • Processes department requests including requests for: supplies and other requests and/or needs.
  • Updates and maintains policies, procedures and ensures documents are accessible and current on the company intranet.
  • Supports staff in with project-based work and provides support to departmental staff, as requested.
  • Other duties as assigned.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.

  • Minimum of 1 year experience in general office responsibilities and procedures.
  • Proficiency with Microsoft Office applications.
  • Ability to read and interpret documents.  Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
  • Ability to exercise good judgment and problems solve with minimal assistance.
  • Strong analytical and organizational skills, exceptional time management skills, ability to thrive in a fast paced environment.
  • Attention to detail to ensure accuracy.



  • Ethics – Works with integrity; Upholds organizational values.
  • Dependability – Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.
  • Teamwork and Collaboration – Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit. Communicates effectively.
  • Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions.
  • Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values.
  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.