The Admin/Data Specialist is responsible for verifying data and preparing materials for collection.  The data specialist will enter data in specific data fields, using keyboards or scanners. Reports directly to the program coordinator.   

Job Duties & Responsibilities

• Collect, compile, sort, and verify the accuracy of data before it is entered into systems
• Compare data with source documents or re-enter data in verification format to detect errors
• Store completed documents in appropriate locations
• Locate and correct data entry errors and report them to the supervisors
• Maintain logs of activities and completed work
• File and maintain program records for 500+ persons
• Assist in tracking program participants monthly
• Type, copy, organize materials as assigned, within designated time frames
• Maintain designated confidential information
• Complete ongoing professional development training
• Complete additional duties as assigned

Professional Behavior

• Display professional behavior and appearance in accordance with agency policy
• Handle difficult situations in a discreet manner
• Maintain attendance within limits of agency guidelines
• Maintains confidentiality of client information

• Experience working with youth ages 10-19 in school and/or community settings
• Two years of successful experience conducting data entry
• Possess a knowledge of administrative and clerical procedures and systems, such as word processing, managing files and records, and other office procedures and terminology
• Proficient in the use of Computer Software, with special emphasis on Microsoft Word, Excel, and Access
• Self-directed and capable of completing projects on time
• Strong organizational, written, and verbal communication skills
• Strong interpersonal skills and the ability to work in diverse community groups
• Reliable transportation and clean driving record
• Ability to successfully complete a background check, drug screen, and/or fingerprint