CHIEF FINANCIAL OFFICER
Job Details
Children's Place Association Agency - Chicago, IL

The Chief Financial Officer is responsible for the design, implementation and oversight of accounting and management information systems and for the generation of accurate internal and external financial, tax, cost and other reports. This position reports to regulatory agencies and funding sources on the sources and uses of agency funds and supplies other such information as may be needed or desired. The Chief Financial Officer advises the President/CEO, Executive Team and Program Managers on the financial implications of proposed programs, ventures and collaborations; performs risk assessments; and recommends strategies to maximize opportunities and limit risks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Management Information Systems and Financial Reporting

Oversees purchasing; reviews and signs purchase orders; monitors budget to actual spending.
Assists in procurement and purchase negotiations.
Develops and implements inventory control systems as needed or desired.
Seeks and reviews bids for equipment and property purchases, leases and maintenance contracts; makes recommendations regarding same; negotiates terms with vendors and suppliers.

Insurance

  • Reviews agency insurance policies to ensure adequate coverage at reasonable rates; investigates and recommends alternative plans as agency needs change; oversees system to ensure against coverage lapses.
  • Oversees production of monthly and other internal and external financial reports; reviews accounting system design to ensure adequacy for production of management and financial information as agency needs change over time; prepares and submits timely financial and statistical reports to Internal Revenue Service, Attorney General's office, State of Illinois Department of Children and Family Services, Office of Affirmative Action and other regulatory bodies.
  • Oversees agency databases to track client information including demographics, admission and discharge dates, services received, HIV status, income and other information necessary for contract reporting, regulatory agency reporting and program planning
  • Reviews payroll journal monthly for accuracy and for cost and other reports.
  • Analyzes monthly general ledger accounts and maintains reconciliations.
  • Maintains system to ensure complete and unduplicated billings; tracks progress toward contract objectives and notifies appropriate staff of deviations from budget or other projections; explains performance variances and negotiates contract amendments as needed.
  • Advises President/CEO, Executive Team and Program Managers of program implications of financial position, particularly regarding admissions, and discharges.
  • Oversees financial aspects of contract management, including billing, budget development and amendments and similar.
  • Advises Director of Development and Communications of progress toward meeting funding goals through the generation of monthly financial statements, review of donor reports and other reports as needed.
  • Provides information regarding funding needs to Director of Development and Communications in a timely fashion; advises on funding needs and prepares supporting documents for proposals and government contracts
  • Coordinates development of annual budget for review by PresidenUCEO, Executive Team and Board Fiduciary Committee; monitors progress throughout the year and investigates and reports on variances from projections.
  • Develops cost analyses for contract negotiation with state and other government agencies, including the State of Illinois Department of Children and Family Services and other such entities as may be actual or potential funding sources for agency programs; reviews agency contracts for congruence between costs and reimbursement levels; develops financial statements for rate appeals.
  • Serves as liaison with finance administrators in government funding agencies.
  • Monitors cash flow, revenues and expenses; prepares analyses and projections; arranges for borrowing as needed; investigates alternate sources of cash and makes recommendations concerning borrowing, liquidation of assets and other options.
  • Prepares year end account reconciliations and serves as liaison with external auditors

Purchasing and Inventory Management

  • Oversees purchasing; reviews and signs purchase orders; monitors budget to actual spending.
  • Assists in procurement and purchase negotiations.
  • Develops and implements inventory control systems as needed or desired.
  • Seeks and reviews bids for equipment and property purchases, leases and maintenance contracts; makes recommendations regarding same; negotiates terms with vendors and suppliers.
  • Insurance - Reviews agency insurance policies to ensure adequate coverage at reasonable rates; investigates and recommends alternative plans as agency needs change; oversees system to ensure against coverage lapses.
  • Advises Director of Development and Communications of progress toward meeting funding goals through the generation of monthly financial statements, review of donor reports and other reports as needed.
  • Provides information regarding funding needs to Director of Development and Communications in a timely fashion; advises on funding needs and prepares supporting documents for proposals and government contracts
  • Coordinates development of annual budget for review by PresidenUCEO, Executive Team and Board Fiduciary Committee; monitors progress throughout the year and investigates and reports on variances from projections.
  • Develops cost analyses for contract negotiation with state and other government agencies, including the State of Illinois Department of Children and Family Services and other such entities as may be actual or potential funding sources for agency programs; reviews agency contracts for congruence between costs and reimbursement levels; develops financial statements for rate appeals.
  • Serves as liaison with finance administrators in government funding agencies.
  • Monitors cash flow, revenues and expenses; prepares analyses and projections; arranges for borrowing as needed; investigates alternate sources of
  • cash and makes recommendations concerning borrowing, liquidation of assets and other options.
  • Prepares year end account reconciliations and serves as liaison with external auditors

Purchasing and Inventory Management

  • Oversees purchasing; reviews and signs purchase orders; monitors budget to actual spending.
  • Assists in procurement and purchase negotiations.
  • Develops and implements inventory control systems as needed or desired.
  • Seeks and reviews bids for equipment and property purchases, leases and maintenance contracts; makes recommendations regarding same; negotiates terms with vendors and suppliers.

Property Management

  • Oversees the agency's property management function, including maintenance and facilities improvement; liaises with contractors and other vendors; oversees development of scopes of work and secures or reviews competitive bids.

Other Duties

  • Oversees and participates in Children's Place quality assurance initiatives as needed and appropriate to improve service quality and ensure compliance with licensing, accreditation and contractual standards.
  • Performs other duties as necessary to meet new funding requirements or as assigned by the President/CEO.

OTHER EXPECTATIONS
Employees shall respect the diversity of all individuals (e.g., clients, co-workers, stakeholders} and refrain from any form of discrimination and/or harassment based on religious, marital, ethnic, racial, gender, sexual orientation or other differences. Employees share the responsibility of creating and maintaining a welcoming and supportive work environment.

SUPERVISORY RESPONSIBILITIES
The Chief Financial Officer will supervises the Grant Controller. Staff Accountants, MIS/IT Administrator and Director of Facilities and Property.

EDUCATION, EXPERIENCE and/or Skill: 

  • Bachelor's degree in Accounting or Finance required. Certified Public Accountant (CPA} credential preferred.
  • Extensive experience in fund accounting and government contract management.
  • Minimum of 8 to 10 years of progressive supervisory and management experience in accounting required.,
  • Knowledge of MIP, accounting systems and databases required.
  • Must be highly organized, flexible and able to manage multiple projects and employees.
  • Must have excellent written and verbal communication skills.

DISCLAIMER 
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees so classified. 

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