Alumni Engagement and Events Associate
Job Details
Entry
Westminster Schools Inc - Atlanta, GA
Full-Time Staff
Bachelor's Degree (4 year degree)
Negligible
Day
Business Development

POSITION OVERVIEW


The position of the Alumni Engagement and Events Associate is integral to the success of The Westminster Schools advancement program. This highly organized, detail-oriented, and confident team member will assist with executing events sponsored by the Office for Institutional Advancement including alumni, stewardship, campaign, and donor events. Under the guidance of the Assistant Director of Alumni Engagement and Events, the Associate assists with the creation, execution, and follow-up for events that advance the strategic initiatives of Westminster and deepen the Schools relationships with its constituencies.

Supervisor: Assistant Director of Alumni Engagement and Events (Assistant Director)

Supervisory Responsibilities: n/a

Position Status: Salaried, non-exempt, full-time, regular, 12-month

Hours of Work: Monday through Friday and the core hours are 8:00 a.m. to 4:30 p.m. Occasional evening and weekend work may be required as job duties demand.

 

ESSENTIAL RESPONSIBILITIES


  • Assists in the execution and provides logistical and clerical support for all events as directed by the Assistant Director.
  • Manages and creates event marketing materials including but not limited to invitations, emails, programs, and signage in coordination with the Communications team, as appropriate.
  • Oversees the organization and preparation of event related materials including invitation lists, mailings, nametags, etc.
  • Manages event registrations, RSVPs, programs, vendor payments, project timelines and deliverables, etc.
  • Builds and maintains relationships with venues and vendors such as: catering, tenting, audiovisual and decor.
  • Following each event, memorializes the list of attendees, develops post event recap, coordinates and implements post event follow up and ensures all data is captured in our constituent database.
  • Organizes and maintains office inventory of alumni and advancement event supplies and gifts.
  • Works in collaboration with the entire Westminster community including Office for Institutional Advancement, Facilities, Risk Management, Technology, Catering, Volunteers, and Presidents Office to execute events.
  • Performs other duties as assigned.

 

REQUIREMENTS & QUALIFICATIONS


  • Embraces the mission of and strategic priorities of The Westminster Schools and the Office for Institutional Advancement.
  • Upholds and models OIAs core values and operating principles.
  • Bachelors degree required.
  • Minimum of one year experience in event planning or support.
  • Team player with a positive attitude, collaborative and proactive approach.
  • Polished communication and interpersonal skills; ability to work and communicate effectively with diverse constituents.
  • Flexible, energetic, and creative professional with ability to work well with others.
  • Extremely organized and detail oriented.
  • Strong computer skills, including high competency in Microsoft Office and Google suite software and proficiency with project management software (preferably ASANA).
  • Self-motivated and ability to work independently and take initiative to meet deadlines in a time-sensitive and fluid environment with attention to detail and accuracy.
  • Demonstrated ability to work as an effective team member and manage multiple projects in a fast-paced environment.

 

PHYSICAL DEMANDS


While performing the duties of this job, the employee is occasionally required to to remain in a stationary position for long periods of time; occasionally move about inside the office to access file cabinets, office machinery, etc.; operate a computer and other office productivity machinery; ability to traverse over rough, uneven, or rocky surfaces. The employee must occasionally lift or move up to 20 pounds.

While performing the duties of this position, the employee is occasionally exposed to outside weather conditions and may frequently walk on slippery or uneven surfaces.

 

TRAVEL


Occasional out-of-area and overnight travel is expected.

 

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT


Westminster is committed to the principle of equal opportunity in employment. It is Westminsters policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital
status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. EOE/M/F/D/V.


Note: This position description has been designed to indicate the general nature and level of work to be performed by employees within this classification. This position description should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position. Nothing contained in this position description restricts Westminsters right to assign or reassign duties and responsibilities to this position at any time.

NOTICE
Please return to the Employment Opportunities webpage for a complete list of openings.
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