Accounts Receivable Clerk

SUMMARY

Collects past due balances, records payments to customers' accounts and maintains accounts receivable records by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Posts payments to Account Receivable.

Researches all debits, deductions, etc.

Updates Accounts Receivable customers’ accounts.

Answers A/R inquires, and credit inquires.

Mails or e-mails monthly statements.

Answers accounts receivable phone inquiries and follows up.

E-mails or calls customers weekly for payment schedules, as needed.

Weekly collection calls, fax correspondence or e-mail correspondence.

Updates accounts credit information.

Processes all new credit applications.

Enters pricing-discount specials in computer.

Handles all “credit holds” – interacting with warehouses.

Mails correspondence to customers, as needed.

Handles billing and filing.

Assists in processing credit card transactions.

Handles the processing of credit memos including researching, issuing and e-mailing.

Assists with auditors’ reports, as needed.

Assists with related special projects, as required.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand and stoop, kneel, crouch or crawl.  Specific vision abilities required by this job include close and peripheral vision wile working on a computer.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environments in usually moderate.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED).

Minimum of two years of accounting experience and/or AR experience, required.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.

REASONING ABILITY

Ability to define problems, collect data, establish facts and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

COMPUTER SKILLS

Must be an experienced MS Word and Excel user and possess the ability and willingness to learn Accounts Receivable software.

CERTIFICATES, LICENSES, REGISTRATIONS

There are no certificates, licenses or registrations required.