Administrative Assistant
Job Details
Entry
Corporate HeadQuarters - Washington, DC
Full Time
None
$50,000.00 - $53,000.00 Hourly
Day
Nonprofit - Social Services
Description

ABOUT EQUAL JUSTICE WORKS
Equal Justice Works is the nation’s largest facilitator of opportunities in public interest law. We achieve this through creating Fellowship programs for lawyers and community organizers, hosting the largest national public interest law career fair, advocating for Public Service Loan Forgiveness, and supporting law students pursuing public interest law careers. We bring together an extensive community of law schools, law students, lawyers, community organizers, legal services organizations, and supporters to promote a lifelong commitment to public service and equal justice. Following their Fellowships, more than 85% of our Fellows remain in public service positions, continuing to pursue equal justice for under-resourced communities across the country. Join us in pursuing our vision to build a community of leaders who will fulfill our nation's promise of equal justice for all.

POSITION SUMMARY
The Administrative Assistant will provide administrative support serving as a resource to the Senior Executive Assistant and members of the Leadership Team, in addition to collaborating with internal and external stakeholders. The Administrative Assistant will have demonstrated experience working in a fast-paced, executive environment. Attention to detail and experience dealing with complex, multi-variable issues are required such as coordinating project activities, scheduling, tracking and follow up.

This is a full-time, non-exempt position, based at the Corporate Headquarters in Washington, D.C. Periodic telework will be considered.

 

ESSENTIAL RESPONSIBILITIES

  • Schedule appointments including internal and external meetings, engagements, and events
  • Draft correspondence and other documents and maintain files
  • Support the development and creation of project documents, including templates, reports, presentations, and reference material
  • Create, modify, and update online content such as contact lists
  • Review incoming correspondence and follow-up on items that need attention
  • Act as back up for administrative support across the organization, as required
  • Establish priorities and track responses to insure adequate timely responses
  • Organize meetings by arranging facilities and caterers, sending information or invitations
  • Greet guests and provide receptionist/telephone coverage as needed
  • Set up and maintain reception area, conference rooms and kitchen for appearance
  • Maintain regular office supply inventory, purchase, and restocking to include managing incoming and outgoing deliveries
  • Coordinate equipment maintenance with Senior Manager, Information Technology, and ensure that all commonly used machines (i.e., printers, scanners) are in working order and supplied with paper and toner
  • Maintain an elevated level of confidentiality within all areas of the job
  • Perform other tasks and duties as assigned
Qualifications
  • College degree (or equivalent relevant work experience/training)

KNOWLEDGE, SKILLS & ABILITY

  • Advanced proficiency with Microsoft 365 and Word, Excel, PowerPoint, and Outlook
  • Proficient with communication tools, such as Microsoft SharePoint, Teams 
  • Excellent calendar management skills, including the coordination of executive level meetings
  • Excellent project management skills, ability to prioritize and use time efficiently  
  • Demonstrated ability to build strong relationships with stakeholders through strong people skills
  • Ability to effectively manage and adapt to a changing environment
  • Effective communication skills, both written and verbal
  • Ability to exercise sound judgement, objective decision-making, and act with integrity
  • Adept at accommodating different work styles and perspectives
  • Ability to maintain complete confidentiality managing sensitive issues and information

COMPENSATION
The full salary range for this position is $50,000 - $62,000 - $74,400. Also 14 days of annual vacation leave; additional paid holiday leave the week between Christmas and the New Year; 16 weeks of paid parental leave for those w/ EJW 6 months or more; excellent medical and dental insurance with Equal Justice Works paying 100% for employee premiums and 75% for dependent premiums; and a $1000 professional development stipend per year are additional benefits.

APPLICATION PROCESS
Visit www.equaljusticeworks.org to upload application materials.

Interested applicants should submit a resume and a cover letter that describes their interest in and qualifications for this role. Early applications are encouraged due to the pace of the search.

BACKGROUND AND REFERENCE CHECKS
Finalists for this position will be required to satisfactorily complete a pre-employment background and reference check as a condition of employment.

WORKING CONDITIONS
Equal Justice Works is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. This employee is regularly required to sit, stand, bend, stretch and kneel for extended periods of time; frequently required to talk, hear, and use repetitive hand motions; and should possess the ability to push, pull, and lift to thirty pounds unassisted.

As a condition of this position, which is required to work at the Equal Justice Works office, and as a part of our continued efforts to maintain a safe workplace for employees and visitors, EJW is requiring all employees that work in the EJW office to receive an FDA-authorized and/or approved COVID-19 vaccination.

EQUAL OPPORTUNITY EMPLOYER
Equal Justice Works is committed to building a team that represents a variety of backgrounds, perspective, and skills and encourage people of diverse ages, sexual orientations, gender identities and expressions, disabilities, religions, races, ethnicities, socioeconomic statuses, work, and life experiences to apply.

Contact knesbitt@equaljusticeworks.org to request reasonable accommodation for this application process.

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