Executive Assistant to the CEO
Job Details
1560 - San Jose, CA
Full Time
4 Year Degree
$25.71 - $31.25 Hourly

Position title:               Executive Assistant to the CEO

Department:                Administration

Reports to:                  Executive Director

FLSA Status:              Full-time/Nonexempt

Compensation:            $25.71 to $31.25 per hour


Position Summary:

The Executive Assistant will be working with the nonprofit CEO to provide administrative support to the CEO, Board of Directors, and other executives. This position requires a highly-motivated and skilled professional who will perform a wide range of administrative support-related tasks that require a strong attention to detail. In addition to managing the CEO’s daily calendar, travel arrangements, and standing or ad-hoc meetings, the Executive Assistant will have the several essential duties and responsibilities detailed below. 

Job Duties

  • The complete responsibility of CEO calendar, meetings, and meeting briefs/agendas (including maps and other attendee information), correspondence (regular mail and e-mail), and contacts in an accurate, professional, and timely manner;
  • Closely monitor and prioritize all inbound information (emails, calls, etc.) and tasks for the CEO;  
  • Regularly draft emails and correspondence and take minutes at meetings.  Edit letters and emails drafted by the CEO as needed;
  • Support Board of Directors, committees, and members by coordinating schedules, taking board minutes, maintaining legal records, and other administrative tasks;
  • Maintains Company organization charts and the staff directory updates;
  • Regularly interact with other executives, elected officials, and their staff to coordinate meetings with the CEO, assemble documents, and assist with cross-functional projects;  
  • Manage travel arrangements and prepare and process expense reports for Executive Team.  Manage agency-wide travel arrangements and ensure proper approvals are obtained;
  • Prepare timely reports, agendas, and presentations for staff functions, and other meetings, and maintain records and files of current and past projects, operations, and decisions; 
  • Process and responds to all documents requested by outside agencies regarding employment verifications;
  • Assist with the planning and coordination of special projects and events;
  • Provide support to other Executive Team members including scheduling appointments and other administrative tasks as needed;
  • Provide administrative support and office administration tasks as needed, i.e., telephone coverage, copying, mail, etc.;
  • Participate in agency Program Quality Improvement activities and initiatives;
  • Participate in agency Safety initiatives and proactively report safety issues to management immediately
  • Regular attendance is a requirement of the position;
  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks and participating in professional societies;
  • Other duties as assigned.

Minimum Qualifications:

  • High school diploma;
  • At least 3 years of experience supporting executives and their teams; 
  • Excellent attention to detail, multi-tasking, organizational, interpersonal, writing, and verbal communication skills are essential;
  • Experience interacting with and supporting the Board of Directors or government commissions;
  • Strong computer systems experience including expert level in Microsoft Word, Google docs, Google Calendar, Adobe Acrobat, PowerPoint, Excel, and the ability to learn other programs quickly;
  • The judgment to prioritize duties during periods of high activity required;
  • Ability to maintain a high level of discretion, confidentiality, and professionalism;
  • Valid California driver’s license with access to a personal vehicle with current insurance that can be used for company business;
  • Fingerprinting/background check as required by the Department of Justice and/or Title XXII regulations.  

Salary and Benefits

  • Salary range from $25.71 - $31.25. The salary is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale.
  • 403(b) Retirement Benefits with up to 3% employer match after 1 year of service
  • Credit Union and Employee Assistance Plan
  • Medical, Vision, Dental, and Life Insurance
  • Holiday, Vacation, and Sick Pay
  • Subsidized annual Eco Pass


Work Environment & Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is required to sit, stand, walk, and talk or hear.

NOTICE: The statements herein are intended to give a broad description of this job function and should not be construed as an exhaustive list of all responsibilities, duties and skills required. Other duties and/or projects may be assigned.

SJCC Commitment to Diversity, Equity, and Inclusion:

The San Jose Conservation Corps + Charter School provides equal employment opportunities to all employees and applicants for employment. The Corps and School does not discriminate based on an individual's race, sex, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, military and veteran status, sexual orientation, age, gender, gender identity, gender expression, genetic information, hair style, hair texture or any other basis prohibited by law.


This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. 


The San Jose Conservation Corps + Charter School is an “At-Will” employer. We conduct pre-employment background checks and drug screens.


About the San Jose Conservation Corps:

San Jose Conservation Corps + Charter School develops young adults to create transformational change for our community and our planet. Our vision is for a hopeful and sustainable community that nurtures the aspirations of all young people. . We believe in Service to Self, Service to Community, and Service to Environment. For more information about the Corps, visit www.sjcccs.org.



To Apply:

This position is open until filled. Please apply online at sjcccs.org/jobs and submit the required documentation.


Hefziba Owens

Recruiter / Onboarding Specialist

San Jose Conservation Corps Charter School

1560 Berger Drive

San Jose, CA 95112