Billing Specialist III - Headquarters
Job Details
Headquarters - Long Beach, CA

To be responsible for Billing, including reporting, reconciliation, billing submittals, and team training and development.


Essential Duties:

  • Review rental/service billing worksheets submitted by Project Managers
  • Verify equipment and hours being billed against our standard rates or per estimate/agreement with customer
  • Approve billing worksheets, invoice and send to customer 
  • Upload invoices to portal [Maximo] 
  • Email invoices to customers
  • Follow up with jobs in progress with various project managers
  • Export invoices to accounting software [MAS90], audit, and submit for posting
  • Run and submit monthly aging report for DTE
  • File invoices and originals in respective locations
  • Run weekly, monthly billing reports to guarantee billing is complete and accurate
  • Review, approve, and invoice Sales Orders 
  • Oversee and maintain all invoices
  • Track and maintain vendor specific rates
  • Correspond with customers regarding invoice issues 
  • Correspond with project managers regarding billing and job issues 
  • Run DTE Error reports in MAXIMO 
  • Troubleshoot DTE Error files weekly and submit  spreadsheet of requests to DTE BEAs for resolve
  • Assist Project Managers in submitting billing worksheets accurately and in a timely manner
  • Coordinate with other accounting personnel for monthly/quarterly/year end close outs
  • Prepare for and attend monthly billing meetings

Required Knowledge:

  • Knowledge in construction billing and accounting practices
  • Working knowledge of accounts receivables
  • Active knowledge of the Windows environment
  • Active knowledge of the Office Suite
  • SCE billing process     


Skills and Abilities:

  • Ability to work effectively with company’s departments as needed to resolve unspecified issues as they arise
  • Maintain a positive work environment
  • Excellent communication skills (verbal, written) 
  • Excellent self-discipline skills
  • Team work management skills
  • Resourceful problem solving skills
  • Perceptive in details
  • Willing and able to take responsibility for the team (ownership)
  •  Ability to take initiative and advisement as necessary to fill potential gaps


Equipment Operated:

  • Office equipment (printer, copy machine, etc.)


Physical Requirements & Work Environment 

  • Requires remaining in the seated position for prolonged periods of time  
  • Requires lifting up 20lb
  • Requires repetitive motion of hands
  • Clarity of vision at 20 inches or less
  • Must be able to fulfill essential job function in a consistent state of alertness and safe manner


Minimum Education and Experience:

  • High School degree with 3 years of experience in accounting or college degree with 1 year of experience in accounting. 
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