To be responsible for Billing, including reporting, reconciliation, billing submittals, and team training and development.
Essential Duties:
- Review rental/service billing worksheets submitted by Project Managers
- Verify equipment and hours being billed against our standard rates or per estimate/agreement with customer
- Approve billing worksheets, invoice and send to customer
- Upload invoices to portal [Maximo]
- Email invoices to customers
- Follow up with jobs in progress with various project managers
- Export invoices to accounting software [MAS90], audit, and submit for posting
- Run and submit monthly aging report for DTE
- File invoices and originals in respective locations
- Run weekly, monthly billing reports to guarantee billing is complete and accurate
- Review, approve, and invoice Sales Orders
- Oversee and maintain all invoices
- Track and maintain vendor specific rates
- Correspond with customers regarding invoice issues
- Correspond with project managers regarding billing and job issues
- Run DTE Error reports in MAXIMO
- Troubleshoot DTE Error files weekly and submit spreadsheet of requests to DTE BEAs for resolve
- Assist Project Managers in submitting billing worksheets accurately and in a timely manner
- Coordinate with other accounting personnel for monthly/quarterly/year end close outs
- Prepare for and attend monthly billing meetings