Director of Finance / CFO
Job Details
Good Shepherd Lutheran Home - Sauk Rapids, MN
Full-time
Bachelor's Degree
Minimal
Day Shift
Accounting

JOB FUNCTION

This position is responsible for all Business Office functions of The Good Shepherd Community and all entities, including cash operations, providing assistance for all areas of the accounts receivable, financial, and cost accounting records. Supervises the Business Office Manager. Oversees the supervision of the Accounts Payable Coordinator, Receptionists, Accounts Receivable Coordinators, Treasury Coordinator, and any other business office staff and operations.

 

RESPONSIBILITIES

Promotes Good Shepherds Customer Care Standards of Service, Compassion, Trust, and Respect each day; W.O.W. customers in the manner you are trained. Excellent Customer Care is an expectation and all staff are empowered to do everything in your power to make sure that everyone including residents, tenants, families, guests, and co-workers are treated with excellence.

 

Business Office

  1. Oversee the functions of the Business Office Manager.
  2. Maintain departmental policies and procedures to ensure compliance will all regulations.
  3. Attend weekly Leadership and Business Office Meetings.
  4. Responsible for staff supervision of direct report and oversees supervision for non-direct reports.
    • Responsible for the hiring, orientating, training, and education for department employees.
    • Evaluates and completes staff evaluations, disciplinary actions, recognizing and follow-up on all staff performance in a timely fashion. Delegates and coaches staff on an ongoing basis.
  5. Develops and accomplishes goals and objectives for the department annually.

 

Fiscal Duties

  1. Monitor and analyze financial information to increase the financial performance of Good Shepherd and all entities.
  2. Oversee Good Shepherds internal control procedures, including but not limited to petty cash disbursement and verifying the legitimacy of vendors.
  3. Work with external investment company to monitor Good Shepherds investments and compliance with Investment Policies.
  4. Is responsible for all entities of Good Shepherds budget process.
    • Develops and manages the approved budget for the Business Office.
    • Prepare necessary budget forms to be sent to HUD for budget approval.
    • Assist all department managers and Vice Presidents with reading, understanding, analyzing, and developing their departmental budgets.
    • Work with each department manager monthly to review departmental budgets.
  5. Responsible for analyzing financial ratios campus wide.
  6. Responsible for monitoring cash flow and routinely updating President/CEO.
  7. Assist with grant reporting, as needed.
  8. Work with various banking entities:
    • Renew line of credits
    • Annual RDC Self-Assessment
    • Setting ACH limits
    • Review new efficiency programs offered
  9. Oversee the operations of an accurate accounts receivable system for all entities of Good Shepherd including billing, collections, deposits, general ledger, and refunds.
    • Prepare bad debt listing to present to the Board of Directors.
    • Work with attorneys on unpaid accounts.
    • Work with County Case Workers to assist with Medical Assistance application approvals.
  10. Oversee the balancing of monthly statements, monitoring record of resident days, assists with yearly reports for the state and Medicare cost reports.
  11. Ensure compliance with all bond issuances.
    • Send quarterly financial statements to be posted onto EMMA.
    • Prepare annual debt service compliance letter.
    • Prepare annual insurance compliance letter.
  12. Works closely with all members of Good Shepherd involved with new development.
    • Develops proforma for each new development proposal to determine economic feasibility of project.
    • Provide outside accounting firm with all requested information to complete a business forecast.
    • Review market study and forecast prepared by outside accounting firm.
    • Determine ways to best finance new developments or projects.

 

Regulatory Compliance

  1. Prepares for annual audits of the business office. Acts as the contact person when working with the external accounting agency contracted to conduct an audit of all Good Shepherd entities.
    • Generate required reports and documents requested by auditors.
    • Reviews and approves all draft financial statements.
    • Is responsible for the development and implementation, as appropriate, of the recommendations cited in the management letter concluding an audit.
  2. Assist Human Resources with the financial aspect of the annual 401k audit.
    • Review SSAE16 and implement any procedures needed.
    • Review and approve draft financial statements.
  3. Assist Outreach Services with the annual Housing and Urban Development (HUD) audits.
    • Ensures compliance with HUD financial requirements.
  4. Annually update the Minnesota Secretary of State Business Renewals for all entities and DBAs.
  5. Maintain compliance with all sales tax laws.
  6. Prepare annual Medicaid Cost Report.
    • Respond to any desk audits conducted by the State of Minnesota.
  7. Work with accounting firm to ensure accurate Medicare Cost Report.
  8. Understand HUD requirement and ensure compliance.
  9. Work with accounting firm to ensure accurate 990 tax returns and Office of Minnesota Secretary of State Annual Renewals for all entities.
  10. Review all Certificate of Rent Paid (CRP) and 1099s by deadline.
  11. Develop and maintain wage policies in compliance with DHS requirements.
  12. Submit quarterly Medicare credit balance reports.
  13. Serves as Corporate Compliance Officer.
    • Maintain policies and procedures
    • Education of staff
    • Investigate incidents as reported
    • Chair Corporate Compliance Committee

 

Board of Directors

  1. Work closely with the Good Shepherd Board of Directors and the Resource Committee.
    • Prepare monthly financial analysis and capital tracking and presents at meetings.
    • Attend monthly Resources Committee and Board of Director meetings and reviews financial reports with committee members.
    • Act as financial resources for all board members.
  2. Attend quarterly HUD board meetings.

 

General Duties

  1. Annually review insurance contracts and update reimbursements as necessary.
  2. Act as administrator for all websites, including but not limited to MNITS, insurance companies, banking, Medicare, and third-party billing sites.
  3. Understand nursing home, apartment, home, and community-based services billing to assist Accounts Receivable Coordinators as necessary.
  4. Approve invoices and capital requests in compliance with departmental policies.
  5. Serve as a member of the 401(k) Investment Committee.
  6. Ensure compliance with rate increase notices to residents, tenants, and family members.
  7. Attend education training to ensure compliance with GAAP.
  8. Serve as a member of the Scholarship Committee.
  9. Serve on HIPAA Committee.
  10. Demonstrate participation in staff meetings and educational and/or safety programs, including all mandatory facility in-services. Identifies and seeks opportunities for self-growth.
  11. Demonstrate confidentially within the work unity and throughout Good Shepherd.
  12. Performs other work-related duties as assigned by the Administrator/CEO.

 

 

QUALIFICATIONS

Knowledge Of:

  • Contracting and negotiating
  • Finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles
  • Automated financial and accounting reporting systems
  • Federal and state financial regulations
  • Current Healthcare regulations and reporting requirements
  • General office software, particularly Microsoft Office Suite

 

Ability To:

  • Manage and oversee all aspects of the financial/accounting management function.
  • Ability to create and analyze financial data and prepare financial reports, statements, and projections.
  • Supervise staff and oversee department operations.
  • Communicate effectively both verbally and in writing.
  • Work well with and be responsive to the needs of internal and external customers, including the Board of Directors, funding sources, and other provider organizations.
  • Demonstrate strategic planning and execution.
  • Manage priorities effectively to meet deadlines and demonstrate multi-tasking skills.

 

Education and Experience:

  • A bachelors degree in finance, accounting, or similar degree.
  • Three to five years of experience in a senior-level finance or accounting position. Non-profit, health care sector preferred.

 

Other:

  • Must be highly ethical with a high level of integrity, self-motivated, dependable and reliable, detailed oriented.
  • Must be able to interface easily with staff, other senior and executive management personnel and funding sources.
  • Work requires willingness to work a flexible schedule.

 

Apply