College Counseling Coordinator
Job Details
St. Mark's School of Texas - Dallas, TX
Full Time
4 Year Degree

About St. Mark’s

Founded in 1906, St. Mark's School of Texas is a non-sectarian, college-preparatory, independent day school for boys in grades one through twelve. The School’s charter states that it is “designed to afford its students well-rounded physical, intellectual, moral, and religious training and instruction.” The School is intended to be a diverse community of teachers and students who share a love of learning and who strive for high achievement in whatever they undertake.

St. Mark’s aims to prepare young men to assume leadership and responsibility in a competitive and changing world. To this end, the School professes and upholds certain values. These values include the discipline of postponing immediate gratification in the interests of earning eventual, hard-won satisfaction; the responsibility of defending one’s own ideas, of respecting the views of others, and of accepting the consequences for one’s own actions; and an appreciation for the lively connection between knowledge and responsibility and the obligation to serve.


Position Description

The College Counseling Coordinator is responsible for independently managing numerous specialized projects, complex processes, and the daily operation of the College Counseling Office. The Coordinator provides direct administrative support to the college counseling team in all matters related to college advising, application processing, and standardized test administration. Tasks include, but are not limited to, preparing, and submitting supporting college application documents, event planning, scheduling college visits, and organizing data for college admission reports for administrators and members of the Board of Trustees. Independent problem solving and being able to utilize online tutorials and Help Desk services for computer programs are necessary.

The College Counseling Coordinator must possess a strong desire and enthusiasm to work with highly motivated Upper School students and their families in an independent school setting. The Coordinator must possess outstanding customer service experience and the ability to collaborate with all St. Mark’s School of Texas constituents: students, faculty, staff, parents, and university representatives. The successful incumbent will possess the ability to organize, prioritize, and manage the details of multiple projects and tasks, maintain the confidentiality of all activities within the College Counseling Office, and be able to adjust to ever-changing priorities in a fast-paced environment. This is a full-time 12-month position and evening and weekend work hours may occasionally be required. Since college application deadlines tend to fall during school breaks, this position may require some work in the office and/or remotely when school is not in session to meet deadlines.



  • Coordinate College Counseling office activities and provide dedicated support for all programs, which includes but not limited to: organize evening meetings, junior seminars, and help coordinate the annual College Previews fair.
  • Coordinate major testing dates for PSAT and AP exams. The ordering of test materials, locating proctors, reserving rooms, and executing the full two weeks of AP exams are all required. As the AP Coordinator will be responsible for registering students, collecting funds, coordinating with teachers and advisors, and understanding that these responsibilities are a year-long process.
  • Coordinate with counselors and serve as a point of contact and reference source for staff, students, parents, and the public. Provide information and assistance regarding application policies, college representative visit schedule or other pertinent information related to the college counseling environment.
  • Work closely with college representatives via phone and email to coordinate fall and spring visits to St. Mark’s.
  • Prepare and maintain comprehensive records, reports, files, and lists related to the college career center as required. Compute and compile information and prepare statistical reports.
  • Ensure timely record keeping and updating of student and parent database in Naviance needed for accreditation and other reports for the Headmaster. Use the Blackbaud computer system to print transcripts and report cards to be sent to colleges. Utilize Microsoft Office Suite to prepare and edit correspondence, presentations, reports, charts, graphs, etc.
  • Manage and organize mailings and brochures from colleges. Enter local programs offered by colleges into school website.
  • Work closely with the Development Office to update the School Profile annually with data, including: curriculum and AP classes, test scores for senior class, college matriculations for current senior class, and five-year overview of college matriculations. Responsible for reviewing the School Profile for accuracy before being published.
  • Operate a variety of office machines, computer, and word processing equipment, including use of appropriate software such as Naviance to maintain records.
  • Oversee the stocking of all materials and supplies needed for the office to function smoothly.
  • Assist with outside college programs hosted on the campus, such as the annual Dean’s program, and maintain the associated expense reports.
  • Maintain the confidentiality and security of sensitive communications and work product.
  • Maintain positive, professional working relationships with all school constituencies.
  • Perform other duties or projects, as assigned.


  • Bachelor’s degree from an accredited college or university is required.
  • One year of experience working in a university or college counseling environment is preferred.
  • Experience working in a high school as an AP Coordinator or Registrar is a plus.
  • Outstanding communication skills (written and verbal), customer service, interpersonal and organizational skills, professional demeanor, and telephone mannerisms.
  • Excellent computer and calendaring skills, including demonstrated experience working with Microsoft Office including Outlook, Word, Excel, and PowerPoint.
  • Demonstrated ability to effectively interact with students, employees, and visitors.
  • Demonstrated organizational skills with attention to detail, strong problem-solving skills, and the ability to act independently and exercise sound judgement.
  • Must be able to work effectively in a dynamic and extremely fast-paced environment.
  • Self-motivated and able to work independently.

Physical Requirements/Working Environment

May work around standard office conditions subject to frequent interruptions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Occasional exposure to large crowds and outdoor activity. 


Qualified candidates must complete an online application, including a cover letter and resume.

St. Mark's School of Texas does not discriminate in any employment practice on the basis of race, color, national or ethnic origin, religion, gender, sexual orientation, disability, age, or veteran status. "EEO is the Law Posters" visit
Founded in 1906, St. Mark's School of Texas is a non-sectarian, college-preparatory, independent day school for boys in grades one through twelve.