Program Officer - Ukraine Response
Job Details
Field Assignment - Chisinau, Moldova
Limited Duration

This is a limited duration full-time position which includes Medical Teams full benefits package. 

The Program Officer will assist the team in Moldova to provide aid to refugees and IDPs affected by the crisis in Ukraine. This support will be particularly in the areas of administration, partnerships, data management, proposals and reports, policy compliance, communication and networking, and flexible support as needed to various departments.

 

 

Medical Teams International Calling:

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Collaborate daily with the Deputy Team Lead and other key staff to support the planning, implementation, and monitoring of assigned programs.
  • Work with Health Services Manager, MHPSS Manager, Health Advisor (HQ) and MEAL Advisor (HQ) to ensure proper MEAL is ongoing and data is being stored and shared appropriately
  • Support the development of concept notes and proposals
  • Actively draw out lessons to be shared within the country team, but also with other relevant stakeholders internally and externally within the response.
  • Lead on development of communication materials in collaboration with communication unit at HQ, technical team and field staff.
  • Proactively share updates, success stories, and case studies with stakeholders
  • Attend cluster or donor meetings as needed
  • Ensure project meetings are conducted and documented on time. These include kick offs, mid-term reviews and closeouts.
  • Facilitate the sign off of donor contracts, ensuring legal review, sign off with delegated authorities
  • Support the country team in preparing, reviewing and modifying memoranda of understanding or other partnership agreements as needed.
  • Support vetting of potential local partners
  • Complete the due diligence requirement of donors in collaboration with HQ program staff.
  • Coordinate the monitoring of compliance to specific donor rules and regulations as well as organizational standards, highlighting areas of insufficient compliance to the country leadership immediately.
  • Observe environment and surroundings to provide protection for vulnerable people against possible threats such as human trafficking.
  • Anticipate changing needs and emergencies.
  • Ensures the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection, and Employee Code of Conduct policies.

Other Duties:

  • When appropriate, incorporate the use of volunteers in daily job functions.
  • Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

EDUCATION, LICENSES, & CERTIFICATIONS

Required:

  • Bachelors degree in a field related to international relief and development work.
  • Valid Driver License.
  • Valid Passport.

Preferred:

  • Degree in humanitarian affairs, international relations, or other relevant course
  • Previous training in hostile environments and insecure locations

EXPERIENCE

Required:

  • Minimum 2 years work experience coordinating projects or complex tasks within a humanitarian NGO.
  • Experience living and communicating cross-culturally in a relief/development setting.

Preferred:

  • Previous experience in health, nutrition or mental health and psychosocial support programming.

KNOWLEDGE, SKILLS, & ABILITIES

  • Commitment to Medical Teams International Calling Statement and Core Values.
  • Knowledge of humanitarian standards, donors, systems and principles, e.g., Sphere, CHS, Red Cross Code of Conduct etc.
  • Customer service oriented
  • Ability to exercise sound judgment and make decisions independently
  • Ability torepresent theorganizationin a professional manner tovolunteers,staff, donors and the public
  • Detail oriented; strong organizational skills; ability to work independently in a multi-task, fast-paced environment.
  • Creativity and the ability to work with limited resources
  • Flexible team player with the ability to work collaboratively with others.
  • A basic understanding of project cycle management.
  • A basic understanding of health and health systems.
  • Good communication skills including written and oral; ability to successfully communicate cross-culturally with international partners and diverse constituencies.
  • Effective communicationand collaborationacross cultural, geographical,and structural boundaries, engaging positively and constructively with colleagues
  • Excellent English-language skills.
  • Ability to work flexible schedule and weekends as needed.
  • Extremely flexible with ability to cope with both busy, high stress situations as well as times with low volume and low acuity
  • Moderately skilled with office software: Microsoft Word, Excel, and PowerPoint.
  • Moderately skilled with communication software: Outlook, Skype, Internet, CRM (or other database programs).

Preferred:

  • Competence in a second language, such as Russian, Romanian, or Ukrainian
  • Experience working with Bureau of Humanitarian Assistance (BHA) and US Department of State Bureau of Population, Refugees, and Migration (State/PRM) and a UN donor (e.g., UNHCR, BHA)

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee must be able to:

  • Frequent use of a personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
  • Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
  • Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself.
  • Frequent close vision and the ability to adjust focus.
  • Occasionally ascends/descends stairs, steps, or ladder
  • Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
  • The employee must occasionally lift and/or move up to 25 pounds.
  • Seldom to occasionally positions self to stoop, kneel, crouch, or crawl.
  • If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderately quiet.
  • The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme hot or cold weather, and very basic living conditions.
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