Director of Finance
Job Details
Business Office - Irvine, CA
Full Time
$75,000.00 - $95,000.00 Salary/month
Essential Duties and Responsibilities

Under the direction of the Chief Executive Officer, the Director of Finance is responsible for budgeting and reporting financial reporting, developing and maintaining accounting practices and procedures to ensure accurate and timely financial statements in accordance with regulatory requirements for funders and nonprofit organizations.

The Director of Finance is responsible for general ledger management, monthly year-end, and grant year closings, accounts payable, funder's reports and audit preparation.

The Director of Finance supervises the financial staff to ensure work is properly allocated and completed in a timely and accurate manner. This position addresses tight deadlines and will have contact with senior-level managers, the C-Suite, and funders, which requires strong interpersonal communication skills both written and verbal.

The ideal candidate will directly oversee and manage the corporate budget, managing the Agency's audit process, financial statement preparations and maintain strong relationships with funders.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

  • Directs and oversees all aspects of Finance and General Accounting.
  • Monitor, maintain and report on funds in bank accounts.
  • Prepare monthly journal entries for the accounting system including payroll.
  • Maintain security deposit accounting (deposits and payments).
  • Reconcile all bank accounts every month.
  • Prepare financial reports for internal use and for the Board of Directors.
  • Observe trends and make assessments for the growth and sustainability of the organization: prevention of unnecessary losses to the organization funds to maximize impact.
  • Implements timeline/strategic plans, which required execution in a timely manner.
  • Verify grant invoices, receipts, and reports status regularly and prior to submission with program directors.
  • Maintain, refine and update grant tracking system.
  • Maintain, refine and update the timekeeping and data system for grant allocation and payroll.
  • Prepare budgets for all grants including government and foundation for applications and regular reporting.
  • In collaboration with the Executive Leadership Team, prepare the annual budget and budget presentation for approval of Chief Executive Officer, Finance Chair and Board of Directors.
  • Responsible for oversight of seven budgets, annual external audit, and preparation for the annual processes.
  • Track, report and maintain files on all 1099 workers and produce 1099 form each year for each contractor.
  • Prepare agenda, minutes and attend the Finance and Audit Committee Meetings.
  • Update Finance Manual, Policies and Procedures as required.
  • Coordinate the Procurement Process.
  • Provide trainings to agency staff regarding financial procedures as required.
  • Oversee financial records and files.
  • Participate as an integral part of the Executive Leadership Team.
  • Attend all Board Meetings and staff meetings
  • Develops cost reduction strategies
  • Oversees employees responsible for compiling reports for budgets
  • Ensures employees are in compliance with protocols and regulations.
  • Assigns duties and deadline to the Finance Department staff.
  • Daily supervision and evaluation of staff.
  • Responsible for the hiring, supervision, development, evaluation, and termination of accounting staff.
  • Abide by professional confidentiality guidelines by only sharing client information within the organization when it meets the needs of the client.
  • Demonstrate the ability to abide by Human Options’ values: Show dignity, respect, honesty, integrity, and commitment to excellence, and maintain a supportive environment.
  • B.A. or B.S. degree in Accounting or Finance (required). CPA or Master’s Degree in Accounting or Finance High-level accounting experience with non-profit (preferred).
  • Five or more years of accounting experience. Three or more years of management or supervisory experience. Minimum of two years recent experience in a non-profit agency.
  • Knowledge and experience with accounting procedures, budgeting, accounts payable and receivable.
  • Experience with accounting software programs and Microsoft Office is required. Knowledge of fund accounting systems, a plus. Familiarity with relational database structures, and use of complex accounting data in a business environment
  • Excellent knowledge of Financial Edge (preferred or related software).
  • Computer skills including proficiency in Microsoft Office applications; ability to create systems and processes.
  • Excellent written, and verbal, communication skills and conflict resolution skills.
  • Ability to be a creative and efficient problem-solver.
  • Ability to initiate and be a self-starter.
  • Ability to multitask under pressure.
  • Assertive and direct communication throughout the organizational structure.
  • Be open and flexible to ever-changing responsibilities.
  • Ability to provide constructive feedback.
  • Ability to train and teach others.
  • Be a role model for others.
  • Excellent analytical ability and process development skills
  • Strong multi-tasking and organizational skills. Excellent oral and written communication skills
  • Requires excellent customer relations skills and be able to communicate effectively with all levels of management and technical professionals.
  • Must have thorough knowledge and experience implementing GAAP and strong internal controls; knowledge of non-profit government-funded accounting and Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.


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ADA Job Characteristics:

The work environment is primarily in an office setting. Lift and carry up to 25 pounds up to waist length, extend both arms above the head and/or reach below the waist, stoop, squat, crawl, bend the back to open lower-level filing drawers, or to retrieve stored items. Sit and/or stand frequently. Use fine manipulation (hands and wrist) to operate a keyboard, take notes, complete and file reports, file and copy documents. Corrected vision to normal range. Speak in normal vocal tone and range, and communicate clearly and concisely to and with others. Apply normal reasoning and detail as required in the accomplishment of job duties.