Contracts Associate (12 month term, remote option)
Job Details
Entry
Princeton, NJ - Princeton, NJ
Fully Remote
Full Time
Not Specified
$42,000.00 Salary/year
Legal Admin
Contracts Associate (12-month term, remote option)

Princeton University Press (PUP) seeks a well-organized self-starter, meticulous and deadline-driven, who possesses excellent communication skills and the ability to work remotely and travel occasionally to Princeton, NJ to join the Intellectual Property (IP) team for a 12-month term position working on the Contract Reorganization project. PUP’s mission is to bring scholarly ideas to the world, a mission the Contracts Associate (CA) will support by carrying out key archival responsibilities for Contract Reorganization, an important initiative encompassing a systematic reorganization of all of PUP’s contract records and contract data for over 20,000 titles written by over 9,600 authors in PUP’s title management system (Biblio) for ease of use across the Press. This project will be carried out as outlined below, and forms the foundation for PUP’s continued success managing its intellectual property in a rapidly changing digital landscape. We welcome applications from self-motivated, diligent, and dedicated candidates who will make a notable contribution to the legacy of the Press and our authors.

 

Contract Reorganization will consist of a complete review and reorganization of all of PUP’s publishing and licensing contracts from 1905 to the present. These documents include author contracts, contributors’ agreements, distribution and copublication agreements, licenses of all types, work-made-for-hire agreements, amendments, permission records, and correspondence. While almost all contracts have been scanned and archived digitally in PUP’s hard drives, it will sometimes be necessary to consult the Press’s physical files located in the basement. This review and reorganization of PUP’s contracts will be conducted in accordance with established workflow and naming conventions, achieving filing and naming convention consistency across all PUP contracts for future ease of reference, as well as ensuring that all contractual data is accurately recorded in Biblio. This key initiative will position the Press to fulfill its contractual obligations as efficiently as possible, and serves as a crucial step in preparing for migration of contracts data into our SharePoint system.  

 

Position Responsibilities and Timeline:

Under the direction of the Contracts Manager, the CA will be supplied with detailed process guidelines and naming conventions to begin work immediately, as follows:

 

  • Collate all head contract PDFs into one PDF with most recent addendum at top of file.
  • Rename all contract files in the Signed Author Contracts Folder using a consistent naming convention by contract type, which will be provided.
  • Rename according to convention and as applicable, collate all non-head contracts into appropriate folders (e.g. translation licenses, permission licenses, correspondence, etc. organized into clearly labeled and separate folders).
  • Review the PUP hard drives, Biblio, and physical archives to create pdfs of any physical documents which may be missing and/or add pdf files to either the PUP hard drives or Biblio as needed to ensure consistency of record across all repositories.
  • Identify any discrepancies in records from various sources, or agreements requiring renewal or other action, and flag these for correction/ discussion/resolution, as needed.

Project Timeline:

This project will be conducted over a 12-month period. An assessment of the renewal of the term position will be determined in the latter 6 months of the position.

Candidate Qualifications:

  • Bachelor’s degree preferred but not required.
  • A minimum of 1 year of relevant experience with knowledge of IP required, preferably copyright in publishing and contracts.
  • A combination of equivalent education and work experience may be substituted for the above requirements.
  • Familiarity with copyright law, and publishing contracts and licenses highly preferred.
  • Prior experience working in Excel, and title management and/or database systems is required.
  • Prior experience in project management software such as Monday.com a plus.
  • Demonstrated ability to consistently meet weekly and monthly project due dates.
  • Archival or library experience a plus.
  • Graduate coursework, certificate, or degree in library sciences and/or paralegal studies or equivalent experience a plus.

 

Base Salary: $42,000/year

 

Location: Remote with potential for one 1-2 week phase of the project to be handled in the Princeton, NJ office, as needed, and pending CA’s ability to travel with expenses to be paid by PUP. Proof of vaccination and agreement to the Press’s COVID Code of Conduct is required to work on-site.

 

PUP is a strong advocate for greater diversity, equity, and inclusion in the university press community. Individuals who are members of groups underrepresented in academic publishing are encouraged to apply. The Press provides a comprehensive and affordable benefits package and is located in a historic building on Princeton University’s campus that is walking distance from downtown Princeton with easy car access to Route 1 and walking distance from the Princeton train station.

 

TO APPLY: Submit resume and cover letter* at PUP’s application website. 

 

*Please include in your cover letter salary requirements and a description of what you’re currently reading and what’s on your “to read” list.

 

Only finalists will be contacted. For more information on Princeton University Press, visit http://press.princeton.edu/.

 

 

EOE/AA/M/F/D/V

 

Princeton University Press is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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