Accounts Payable Specialist (temporary)
Job Details
Entry
Mountlake Terrace - Mountlake Terrace, WA
Full Time
2 Year Degree
Day
Description

SUMMARY: This temporary position will run last August through January 2021. Responsible for reviewing and paying invoices, reviewing corporate credit cards charges and employee reimbursements processed through Certify (internal employee expense platform); validating and maintaining vendor information; processing W-9’s and annual 1099 filings; identifying fixed asset and prepaid transactions; making accrual entries for outstanding invoices on month-end, and monthly reconciliations.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Reviews source documents, such as invoices and cash disbursements, for completeness, accuracy, and approvals.
  • Reviews and codes invoices in Prologue (accounts payable and general ledger platform) according to company policies and generally accepted accounting standards.
  • Reviews and audits employees’ electronic expense reports through Certify for payment.
  • Prepares a monthly file for payroll to process employee reimbursements.
  • Prepares and processes weekly check runs (checks and ACH) and prints registers for review and signatures.
  • Mails checks in a timely and efficient manner.
  • Validates, adds and updates new vendors in TIN Check and Prologue.
  • Manages and verifies all employee reimbursements ensuring their compliance with company policies.
  • Accrues missing monthly recurring expenses and researches any unusual expense variances.
  • Prepares, reviews, and electronically submits MISC 1099 information to the IRS annually.
  • Responsible for all internal (employees) and external customers (vendors, government agencies, etc.) in resolving their accounts payable problems via email, phone or direct communications.
  • Prepares monthly reconciliations of assigned general ledger accounts.
  • Provides assistance in the monthly close process.
  • Prepares annual audit, tax, and SOX materials and reports.
  • Regularly maintains all desktop procedures and SOX narratives.
  • Performs other duties as assigned.
Qualifications

EDUCATION and/or EXPERIENCE

  • AA in Accounting or equivalent and at least 3-5 years processing of accounts payable experience.
  • Basic knowledge of all applicable regulations that pertain to this position is required.
  • Knowledge of the Bank Secrecy Act and Anti-Money Laundering policies, procedures and related programs.
  • Good communication skills to treat internal and external customers with respect and dignity.
  • Strong interpersonal skills for interacting and communicating with accountants, customers and internal management.
  • Good analytical skills to understand expense trends and forecasting.

COMPUTER SKILLS

To perform this job successfully, an individual should be proficient in Microsoft Office Products (mainly Excel and Word) and other general ledger software and applications; Prologue and Certify a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee will operate in a general office environment, using office equipment such as a phone and a computer. The employee must be able to bend and squat occasionally when accessing storage.
  • The noise level in the work environment is usually quiet to moderate as compared to a private office with light foot traffic and office equipment. The employee must be able and willing to interact frequently with the general public.
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