Middle School Administrative Assistant
Job Details
Experienced
St. Mark's School of Texas - Dallas, TX
Full Time
High School Diploma or Equivalent/GED
Negligible
Day
Admin - Clerical
Description

About St. Mark’s

Founded in 1906, St. Mark’s School of Texas is a non-sectarian, college-preparatory, independent day school for boys in grades one through twelve.  The School’s charter states that it is “designed to afford its students well-rounded physical, intellectual, moral, and religious training and instruction.” The School is intended to be a diverse community of teachers and students who share a love of learning and who strive for high achievement in whatever they undertake.

 

St. Mark’s aims to prepare young men to assume leadership and responsibility in a competitive and changing world.  To this end, the School professes and upholds certain values.  These values include the discipline of postponing immediate gratification in the interests of earning eventual, hard-won satisfaction; the responsibility of defending one’s own ideas, of respecting the views of others, and of accepting the consequences for one’s own actions; and an appreciation for the lively connection between knowledge and responsibility and the obligation to serve.

 

Position Description

The Middle School Administrative Assistant provides administrative support to and facilitates the smooth functioning of the Middle School.  The Administrative Assistant organizes, coordinates, and performs administrative duties requiring independent judgment, compassion, and confidentiality.  The Middle School Administrative Assistant also serves as Middle School Attendance Coordinator.  

Strong organizational and communication skills and a professional demeanor are essential to this position.  The Administrative Assistant will be in frequent communication with faculty, students, administrators, parents, and alumni, so that discretion, care, and courtesy are of the utmost importance.  A comfort with middle school boys is essential to the work of the position.

This position requires an individual who can assess, prioritize, and synthesize varied requests.  It will be important that this person enjoys both the details of the inner workings of the School and appreciates how the details inform the larger picture.

 

Responsibilities

  • Create a welcoming and professional environment for students, parents, faculty, and staff
  • Answer incoming telephone calls, collect reliable information in returning calls, or refer calls to more appropriate staff members
  • Serve as Middle School Attendance Coordinator, maintaining accurate and up-to-date information, including frequent communication with parents and the Nurse’s Office
  • Manage the Head of Middle School’s calendar; prepare materials for appointments as needed; field inquiries from and arrange for meetings with faculty, students, parents, and alumni; and arrange travel
  • Schedule individual routine meetings with the Head of Middle School’s direct reports, individual faculty and staff meetings as requested, student meetings, parent meetings as requested, and meetings with guests
  • Assist in preparing reports and correspondence for the Head of Middle School’s review and signature
  • Review Head of Middle School’s mail as appropriate (electronic and postal) and respond to certain types of mail as his representative
  • Take great care to maintain and protect the confidentiality of the Head of Middle School’s Office and student files
  • Assist by arranging special events on campus such as orientations, Mini School, and Final Assembly, including facilities reservations, food requests, and room set-up
  • Attend Middle School meetings as needed; prepare minutes and monitor action items
  • Manage the workflow, logistics, and paperwork for several student life initiatives, including Advisory and Character and Leadership programs
  • Manage the Middle School Office’s budget and submit expense reports
  • Perform routine office work, including filing, restocking, and upkeep of the Middle School Office
  • Perform any other duties as assigned and related to the responsibilities of a Middle School Administrative Assistant
Qualifications
  • High School diploma required
  • Bachelor’s degree preferred
  • The ability to present information clearly to students, parents, and school administrators in writing and orally
  • An open, collaborative work style and the initiative to identify needs and implement plans to meet them
  • A positive outlook, a sense of humor, and a professional presence that is personable, genuine, and welcoming
  • Discretion and the ability to handle confidential and sensitive matters appropriately
  • Proficient computer skills and fluency; facility with Outlook, MS Office, including Word, Excel, and PowerPoint.  Facility with Google Suite.  Facility working with databases
  • Strong project management skills
  • Ability to multi-task effectively while working in a highly organized fashion – detail-oriented, flexible, calm, and energetic
  • Experience managing a budget
  • A high level of integrity and a strong work ethic
  • Successful completion of a criminal records background investigation

Physical Requirements/Working Environment

May work around standard office conditions subject to frequent interruptions.  Repetitive use of a keyboard at a workstation.  Use of manual dexterity.  Occasional exposure to large crowds and outdoor activity.

 

Qualified candidates must complete an online application, including a cover letter and resume.

 

 

St. Mark's School of Texas does not discriminate in any employment practice on the basis of race, color, national or ethnic origin, religion, gender, sexual orientation, disability, age, or veteran status. "EEO is the Law Posters" visit https://www.eeoc.gov/employers/eeo-law-poster
Founded in 1906, St. Mark's School of Texas is a non-sectarian, college-preparatory, independent day school for boys in grades one through twelve.
www.smtexas.org
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