Organ Utilization Coordinator
Job Details
Bellevue - Bellevue, WA
Full Time
4 Year Degree

The Organ Utilization Coordinator (OUC) is accountable for all activities related to the allocation and utilization of organs from donors. This includes, but is not limited to, organ allocation for transplant and research, OR timing, travel logistics, communication, and documentation.

Clinical Responsibilities

  • Analyzes clinical information and provides data-driven guidance to Organ Donation Services (ODS) regarding organ suitability.
  • Serves as the organ allocation expert and provides critical thinking and decision-making regarding allocation strategy to prevent organ loss.
  • Effectively and transparently communicates pertinent donor information to transplant programs to protect patient safety and maximize organ utilization.
  • Responsible for abdominal organ allocation in accordance with organizational policies and national regulations. Serves as the principal source of donor information throughout the allocation and procurement process.
  • Responsible for all research allocation. Coordinates with ODS and recovery teams to promote research recovery.  
  • Arranges ground and air transportation for recovery teams and oversees chain of custody for organs. Develops case-specific transportation strategies to minimize organ ischemia time.
  • Dispatches Surgical Recovery staff for organ recovery activities.   
  • Proactively identifies and addresses barriers to organ utilization.
  • Collaborates with stakeholders to mitigate risks to organ utilization and patient safety. Escalates high-risk situations as needed.
  • Applies sound clinical judgment to authorize financial agreements with transplant centers, specifically regarding waivers, as needed to optimize organ utilization.
  • Coordinates allocation of import kidneys as needed.
  • Maintains in-depth knowledge of Organ Procurement and Transplantation Network (OPTN) policy and provides guidance to the ODS team to ensure compliance.
  • Contributes to case reviews and process improvement programs with the goal of increasing organ utilization

Collaborative Responsibilities

  • Collaborates with transplant partners, ODS and other organ recovery teams to facilitate successful transplant outcomes.
  • Regularly attends department meetings
  • Partners with quality assurance, training, and process improvement to create effective and efficient processes for the OUC team.
  • This position also assists other staff as appropriate in all aspects of the donor process, i.e., strategies to improve the donation process, etc.


  • This position has no formal supervisory responsibilities.

Other Responsibilities

  • Ensure timely and accurate completion of donor chart review including closure of Potential Transplant Recipient (PTR) reports and other chart related activities. 
  • Participate in timely resolution of non-conformance investigations and development of appropriate corrective and preventative actions. 
  • Complies with applicable laws, regulations, and LifeCenter policies and procedures.
  • Participates in other duties as assigned.




  • Actively fosters an organizational culture based on collaboration, support and constructive communication.
  • Must be able to analyze and assess situations, create solutions to solve problems and motivate others to continually improve the processes necessary to meet organizational deliverables.
  • Ability to identify problems and collaborate with others to solve the problems in a timely and professional fashion.
  • Ability to learn new tools, applications, and technologies quickly, easily, and independently.
  • This individual must demonstrate operating knowledge of computers and smart phones with a demonstrable, intermediate level skill (at a minimum) with email, Word, Excel, and other comparable software programs.
  • Must be compassionate, conscientious, ethical, and possess effective interpersonal skills that allow him/her/them to have effective communication with health care professionals and donor families.

Must have the ability to keep accurate records, perform calculations, and follow written SOP’s, WI, and guidelines.


The employee in this position must uphold the core values of LifeCenter; these include:

  • Integrity: We are trustworthy, reliable, respectful, and accountable.
  • Collaboration: We work in partnership with others, seeking to understand and be understood, and finding common ground and shared goals to build upon together.
  • Courage: We take personal responsibility and face challenges head-on.
  • Service: Through professionalism and dedication, we honor our commitment to serve others and our obligation to be good stewards of the gift of life


This position requires on-call availability, evening and weekend work.


  • 4-year degree in biology or allied health field. Work experience may substitute for education.
  • or transplantation experience preferred
  • Requires a valid driver’s license and access to an insured automobile for work-related functions at expected times.


Based on considerations of various state requirements within our service area, Organ Procurement Organization industry practices, our hospital and community partner requirements, and our commitment to the safety of our people and communities, LifeCenter Northwest has made the decision to require members of our workforce to be fully vaccinated for COVID-19 by October 18, 2021.

Proof of vaccination, or applicable medical or religious exemption will be required as a condition of employment upon offer. For those that need to complete the vaccination series, start dates will be adjusted.

LifeCenter Northwest is proud to be an Equal Opportunity Employer. 

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